Sample Job Description For

Office and Administrative Assistants Job Description

Summary
Responsible for performing an office's administrative activities and managing the office's information database. Compiles, stores, and retrieves company information.
Primary responsibilities
  • Communicate company information to the public.
  • Operate file management system.
  • Retrieve files for personnel.
  • Conduct research.
  • Manage schedules and book conference rooms.
  • Handle travel arrangements and expense reports.
  • Organize and maintain paper and electronic files.
  • Initiate and oversee projects, including company activities.
  • Disseminate information by using the telephone, mail services, Web sites, and e-mail.
  • Utilize office equipment, including fax machines, photocopiers, scanners, and videoconferencing and telephone systems.
  • Compose correspondence.
  • Create spreadsheets and input data.
  • Perform data entry.
  • Create presentations and reports.
  • Handle budgets.
  • Negotiate with vendors.
  • Handle purchase orders.
  • Manage stockrooms and keep inventories replenished.
  • Make coffee or set out food for guests.
  • Support members of executive staff.
  • Review incoming memos, submissions, and reports and respond appropriately.
  • Prepare agendas.
  • Take minutes of meetings.
  • Conduct research and prepare statistical reports.

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