Administrative Services Manager

Job Summary

Responsible for ensuring businesses run smoothly. Preside over facilities management, allocate office space, oversee mail department, materials scheduling, and other facets of organization.

Primary responsibilities

  • Oversee centralized operations.
  • Ensure operations run smoothly within departments such as information and data processing, mail, materials scheduling and distribution, printing and reproduction, records management, telecommunications management, security, recycling, wellness, and transportation services.
  • Ensure contracts, insurance requirements, and government regulations and safety standards are followed properly.
  • Examine energy consumption patterns, technology usage, and personal property needs.
  • Plan long and short-term maintenance needs.
  • Modernize and update equipment.
  • Oversee support services.
  • Answer directives from directors of administration.
  • Oversee the preparation, analysis, negotiation, and review of contracts related to the purchase or sale of equipment, materials, supplies, products, or services.
  • Handle the acquisition, distribution, and storage of equipment and supplies.
  • Preside over disposal of unclaimed property.
  • Plan and design grounds maintenance.
  • Develop energy efficiency procedures.
  • Supervise a building's operations and maintenance, real estate, project planning and management, communication, finance, facility function, technology integration, and environmental factors.
  • Plan workspaces.
  • Oversee renovation projects.
  • Monitor facility for security.
  • Direct facilities staff, including custodial and grounds workers.

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