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Administrative Services Manager Job Description

Summary

Responsible for ensuring businesses run smoothly. Preside over facilities management, allocate office space, oversee mail department, materials scheduling, and other facets of organization.

Primary responsibilities

  • Oversee centralized operations.
  • Ensure operations run smoothly within departments such as information and data processing, mail, materials scheduling and distribution, printing and reproduction, records management, telecommunications management, security, recycling, wellness, and transportation services.
  • Ensure contracts, insurance requirements, and government regulations and safety standards are followed properly.
  • Examine energy consumption patterns, technology usage, and personal property needs.
  • Plan long and short-term maintenance needs.
  • Modernize and update equipment.
  • Oversee support services.
  • Answer directives from directors of administration.
  • Oversee the preparation, analysis, negotiation, and review of contracts related to the purchase or sale of equipment, materials, supplies, products, or services.
  • Handle the acquisition, distribution, and storage of equipment and supplies.
  • Preside over disposal of unclaimed property.
  • Plan and design grounds maintenance.
  • Develop energy efficiency procedures.
  • Supervise a building's operations and maintenance, real estate, project planning and management, communication, finance, facility function, technology integration, and environmental factors.
  • Plan workspaces.
  • Oversee renovation projects.
  • Monitor facility for security.
  • Direct facilities staff, including custodial and grounds workers.

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