Event Manager

Job Summary

Responsible for managing events and ensuring deadlines and budgets are adhered to. Directs coordination of activities to prepare for the day of the event.

Primary responsibilities

  • Manage staff responsible for event coordination activities.
  • Coordinate details of events such as conferences, weddings, birthdays, anniversaries, charity events, surprise parties, trade shows, sales meetings, business meetings, employee appreciation events and virtual events.
  • Hire, train, and educate staff on proper event procedures.
  • Calculate budgets and adjust when necessary.
  • Book venues and negotiate fees.
  • Prepare invitations and send out at appropriate time.
  • Hire bartenders and wait staff.
  • Work with guest of honor to ensure all requests are met.
  • Drive attendance to the event.
  • Promote the event using flyers, cold calling, and social media as examples of ways to spark attention.
  • Analyze event performance and prepare metrics presentation.
  • Define company brand through events.
  • Ensure staff is adequately prepared for event.
  • Pay vendors for their participation in the event.
  • Provide receipts if needed.
  • Ensure day of event goes smoothly.
  • Set up booths, flowers, decorations, and other event decor.
  • Plan menus, order food, and hire chefs or caterers.
  • Sample food, including main dishes and desserts.
  • Give final approval for items such as music and menus.

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