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File Clerk

Job Summary

Responsible for maintaining a company's records. Codes, files, and retrieves records as needed and ensures system is well organized.

Primary responsibilities

  • File records away in alphabetical or numerical order.
  • Code files for proper placement.
  • Retrieve files as necessary.
  • Ensure if files are loaned out that they come back.
  • Clean and maintain file space.
  • Manage all databases and records.
  • Purge old files.
  • Create new entries as needed.
  • Log all files that removed.
  • Fax and photocopy files.
  • Deliver via interoffice methods.
  • Ensure files are accessible and that room is well lit.
  • Provide ladders for higher filing cabinets.
  • Process and scan files to be entered into computer in digital database.
  • Work with electronic storage media, such as hard drives, floppy drives, and CD-ROMs.
  • Store information on microfilm.
  • Use scanners to convert forms, receipts, and reports into electronic format.
  • Ensure no materials in file are lost.
  • Be able to explain filing system to others.

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