Sample Job Description For

File Clerk Job Description

Summary

Responsible for maintaining a company's records. Codes, files, and retrieves records as needed and ensures system is well organized.

Primary responsibilities

File records away in alphabetical or numerical order.
Code files for proper placement.
Retrieve files as necessary.
Ensure if files are loaned out that they come back.
Clean and maintain file space.
Manage all databases and records.
Purge old files.
Create new entries as needed.
Log all files that removed.
Fax and photocopy files.
Deliver via interoffice methods.
Ensure files are accessible and that room is well lit.
Provide ladders for higher filing cabinets.
Process and scan files to be entered into computer in digital database.
Work with electronic storage media, such as hard drives, floppy drives, and CD-ROMs.
Store information on microfilm.
Use scanners to convert forms, receipts, and reports into electronic format.
Ensure no materials in file are lost.
Be able to explain filing system to others.

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