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#83805 Senior Project Manager

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POST DATE 9/2/2016
END DATE 11/17/2016

University of California - San Diego Medical Centers San Diego, CA

San Diego, CA
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Mid-Career (2 - 15 years)


This position will remain open until a successful candidate has been identified.

UCSD Layoff from Career Appointment or Special Selection: Apply by 08/18/16 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible ACCES or Special Selection clients should contact their Vocational Rehabilitation Counselor for Special Selection.

UC San Diego career employees who have passed their trial period will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.


The Clinical and Translational Research Institute (CTRI), an organized research unit at UCSD, was established to provide education, training and infrastructure for clinical research in the San Diego area that encompasses four hospital systems, two universities and four biomedical research organizations.

The mission of the CTRI is to create an environment that advances health care through interactions between basic scientists, clinical investigators, community physicians, and patients. The CTRI functions under the direction of Gary S. Firestein, M.D., Dean for Translational Research at UC San Diego and has significant support through a Clinical and Translational Science Award (CTSA) funded by the National Center for Advancing Translational Science.

Additionally, the CTRI is the administrative home of many projects outside the CTSA consortium such as a clinical trial Phase I unit, Office of Coverage Analysis Administration, UC BRAID, XPrize competition, the NIH Center for Accelerated Innovation, and the Coordinating and Information Management Center (CIMC) of CIRM. This Institute crosses VC areas to include the SD Supercomputer Center, Rady School of Management, CALIT2, and collaborates with the 4 other UC campuses with medical schools and CTSA funding, through the BRAID consortium.

The Senior Project Manager oversees the management of key projects of the Clinical and Translational Research Institute s (CTRI) and investigators that use CTRI resources. He/she will provide project management support and analysis for multiple projects, including projects for CTRI investigators that utilize CTRI services, and UC BRAID, which is a consortium of the five UC Clinical and Translational Science Awards (CTSA) members.

The incumbent will independently lead CTRI projects and initiatives, facilitate projects that require multiple CTRI services so that the services are seamlessly integrated from the investigator perspective. Track service requests from the investigators to assure that the requested services are provided in a timely fashion. Will be responsible for providing project management services to certain projects as needed, including preparing timelines, benchmarks, financial resources, Gant charts or other tools to assure timely and efficient completion of projects.

Provide management for clinical research projects, including clinical trials, which require assistance project design, budgets, regulatory submissions, clinical services, and subject accrual. Effectively communicate with service directors and stakeholders when projects are not progressing according to timelines. Provide written and oral reports to the PM team and stakeholders on status of active projects. The incumbent will work with the Evaluation team to improve efficiency of project management and organize and support the executive leadership meetings.

The Senior Project Manager will independently manage projects across all areas of clinical and translational research. Assist the PM team with project planning, project charters, statements of work, resource planning, risk analysis, status reports, and lessons learned documentation.

The PM team will be responsible for planning and coordinating yearly program plans. Provide project-specific administration in accordance with University policy for travel, purchasing, and other internal tasks. Support the programmatic and infrastructure activities. Serve as point of contact for meeting attendees and/or collaborating institutions. Call meetings, produce progress reports and follow-up opportunities for future collaboration by writing capabilities documents and aiding dialogue. Travel to workshops, conferences and meetings as needed and write summaries of sessions attended.



Graduation from college with a major in business administration, economics, statistics, educational administration, political science, or an allied field, and four (4) years of experience in administrative analysis or operations research; or an equivalent combination of education and experience.

Demonstrated progressive experience working as a Project Manager or as part of a Project Management team.

Demonstrated knowledge and experience in academic and business administration with strong organization and time management skills.

Proven experience creating high level and detailed process maps using Microsoft Visio or comparable tools. ability to identify potential project or process roadblocks and produce solutions air recommendations.

Ability to quickly understand business issues and data challenges, and translate those issues and challenges into process improvement measures and technical solutions. Ability to think independently to design and develop solutions and procedures.

Experience interviewing subject matter experts as part of the process mapping and business requirements definition phases of process improvement and technology solution projects.

Experience developing detailed functional specifications for business support tools. Experience creating high level and detailed process maps using Microsoft Visio or comparable tools.

Must have effective analytical and investigative skills with the ability to identify variance or process breakdown and provide solutions to avoid future issues.

Demonstrated experience developing on-line communication and feedback processes.

Advanced knowledge of standard software applications, including Microsoft Word, Excel, PowerPoint, OutLook, Access, Visio, Project and internet browsers.

Proficient in utilizing such software programs to develop reports, presentations, process maps, and documents related to various projects and administrative tasks.

Exceptional communication skills, able to communicate effectively with both a technical audience and business users. Solid strategic, analytical, communication and organizational skills.

Experience working with multiple stakeholders to develop and promote networking and problem solving opportunities.



Knowledge of UCSD policies and procedures, including the willingness to understand and enforce these policies when required.

Ability to analyze and interpret staff HR policies and regulations and Health Sciences internal policies in order to provide counsel on matters related to such policies.

Complete understanding of project management tools, procedures including strong MS Office skills. PMI Certification-Project Management Professional.

Lean or Six Sigma Certification.

Service Now or other case management experience as a power user.



Must be able to work occasional nights and weekends as needed for deadlines, including attending occasional meetings on the weekends.

Must be able to travel to various Health Sciences locations: Campus, Hillcrest, East Campus, etc.; and maintain a flexible work schedule based on customer needs.