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#83747 Fund Manager 8/13/2016

University of California - San Diego Medical Centers San Diego, CA

Company
University of California - San Diego Medical Centers
Job Classification
Full Time
Company Ref #
83747
AJE Ref #
575874308
Location
San Diego, CA
Experience
Entry Level (0 - 2 years)
Job Type
Regular

JOB DESCRIPTION

APPLY
This position will remain open until a successful candidate has been identified.

UCSD Layoff from Career Appointment or Special Selection: Apply by 8/15/16 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible ACCES or Special Selection clients should contact their Vocational Rehabilitation Counselor for Special Selection.

UC San Diego career employees who have passed their trial period will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.

DESCRIPTION

Responsible for comprehensive financial management, administration, and reporting for approximately $10 million in total Department of Dermatology funding, $4 million in sponsored projects (research) funding sources and approximately 40-50 grant submissions per year for the Department of Dermatology. The Fund Manager will be responsible for managing Pre and Post Awards, grant submissions, effort reporting, and NIH, private, and training grants. Will perform financial analysis and projection, expense reporting, budget allocation and research budgeting. The incumbent will manage a complex and robust clinical practice, multiple PI's, multiple funding sources, (federal, state, private grants including program projects; a T32 training grant, contracts, gifts, investigator initiated clinical trials, sub awards, fellowships, service agreements, and UC Foundation transfers), multiple institutions and multiple sites (VA, Children's Hospital). The Fund Manager will provide fiscal management and advice concerning sponsored projects grants and contracts utilizing strong analytical skills. Will make recommendations and offering solutions to resolve fiscal matters while performing complex financial reporting and continuous analysis of revenue and expenditures for the Department with reports provided to the Department Chair and Department Business Officer.
Provide forecasting for short and long term financial planning. Identify problem areas, formulate alternative solutions and make recommendations for a wide variety of financial and administrative issues directly to the Department Chair and Department Business Officer. Provide PIs assistance with hiring and termination of post docs, graduate students and lab personnel. Coordinate employment documentation (visas) with international center for post docs, visiting scholars and essential lab personnel.

Duties include:

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Sponsored Project Financial Management and Administration
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Contract and Grant Preparation, Pre and Post Award Management

CONTRACT AND GRANTS PRE AWARD

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Responsible for online proposal preparation of various contracts and grants for Federal, State, private and industrial organizations. Proposals span multiple UC departments and outside institutions, and include equipment fabrications, subcontracts, and human subjects.
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Serve as primary liaison for PIs and Office of Contract and Grant Administration (OCGA) during pre-award process.
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Analyze and gather costs for proposed projects, recommend budget and prepare cost projections and subsequent budget practices.
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Review RFPs and calls for proposals to advise PIs on new submission requirements and cost accounting standards.
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Independently responsible for creating complex budgets for proposals. Requires knowledge of staff/academic research and personnel/payroll policies. University indirect cost policies, agency cost sharing policies, subcontractor/consultant policies, and limits of time and effort certifications.
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Ensure all necessary data has been obtained for the proposal and enter it into the appropriate format. Alert PIs of any need for special forms/reports and aid in their preparation. Ensure the budgets are accurately represented in the proposal text and are consistent.
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Assist PIs with budget revisions, no-cost extensions, special approvals for budget modifications and follow-up correspondences.
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Act as liaison with OCGA, OGSR, UCSD departments and outside agencies in order to ensure compliance deadlines and requirements. Monitor progress of proposal through proper University administrative channels, obtaining any necessary additional data and approvals prior to final submission.

FUND MANAGMENT - POST AWARD

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Manage grants from inception to close-out. Working with PIs create and manage annual lab budgets and provide salary distribution analyses.
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Prepare budget transfers, non-payroll expense transfers, transfer of funds and other accounting journals ensuring compliance with University and agency rules and regulations.
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Prepare monthly fund management reports for PIs and discuss potential problems and/or adjustments with PI. Provide recommendations as needed and implement the solution.
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Project all expenditures affecting awards including direct and indirect for salary/benefit expenses, travel, equipment, supplies/expenses, etc. This includes detailed supplies and expenses, equipment purchases or travel if known in advance.
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Responsible for Transaction Sampling for monthly reconciliation.
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Prepare monthly financial reports for agencies as required.
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Responsible for timely close-out procedures, i.e., cancellation of index numbers, transfer monthly automatic recharges (telephone, copy cards, computer, etc.) to alternate index number. Inform appropriate personnel of changes.
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Prepare financial close-out reports required by agencies and OPAFS to meet guidelines.
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Inform HR Manager of PPS fund distribution changes.

MINIMUM QUALIFICATIONS

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Graduation from college with a major in business administration, economics, statistics, educational administration, political science, or an allied field, and experience in administrative analysis or operations research; or an equivalent combination of education and experience.
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Experience working with federal, state, and private agency contract and grant regulations and requirements from proposal preparation through close out; including but not limited to cost accounting standards. Ability to independently interpret and implement appropriate agency policies, procedures, and guidelines.
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Experience managing pre and post award administration of University contracts and grants.
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Experience applying principles and practices of financial management, fiscal planning and analysis.
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Demonstrated experience projecting salary, benefit and indirect costs with knowledge of payroll and personnel regulations including impact of salaries, merits, range adjustments and benefit costs.
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Demonstrated experience in budget preparation using automated spreadsheet systems. Proven ability to analyze and prepare budgets, to identify spending patterns and project future expenditures.
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Proven ability to provide comprehensive financial management of extramural funds with multiple indexes, institutions, PI's, and sites. Ability to analyze complex financial issues, recognize potential impact, identify creative and alternative solutions and make recommendations
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Experience reviewing purchase requests to ensure adequate funding and requests are appropriate for each funding source.
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Demonstrated computer proficiency. Skill in the use of various software, such as databases, spreadsheets and word-processing. Ability to use available computer tools, i.e. Microsoft Office, to streamline work. Proven ability to assess and contribute to development of automated systems to facilitate pre and post award administration.
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Demonstrated problem-solving skills with ability to recommend and implement solutions exercising discretion. Proven ability to locate and investigate new