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#83819 Fund Manager

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POST DATE 9/16/2016
END DATE 11/25/2016

University of California - San Diego Medical Centers San Diego, CA

San Diego, CA
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Entry Level (0 - 2 years)


This position will remain open until a successful candidate has been identified.

UCSD Layoff from Career Appointment or Special Selection: Apply by 08/23/16 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible ACCES or Special Selection clients should contact their Vocational Rehabilitation Counselor for Special Selection.

UC San Diego career employees who have passed their trial period will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.


UCSD Department of Psychiatry is one of the most innovative and productive academic departments in the country, offering challenging career opportunities in the diverse areas of advanced educational programs, cutting-edge research, and state-of-the-art clinical services. The department is committed to offering a dynamic learning environment and growing opportunities to its talented and dedicated employees.

The HIV Neurobehavioral Research Program (HNRP) serves as the umbrella organization that provides broad scientific and programmatic leadership for multi-disciplinary research programs related to the neurocognitive and psychiatric impact of HIV/AIDS. As part of its leadership role, the HNRP stimulates and helps coordinate interdisciplinary collaborative research at the local, regional, national, and international levels, and also serves as a resource for consultation, training and career development for investigators working in HIV/AIDS and mental health.

Incumbent will work as Fund Manager responsible for fiscal management and administration for the HIV Neurobehavioral Research Program (HNRP) in the Department of Psychiatry. Duties include, but are not limited to, comprehensive pre and post award administration of contracts and grants, state funds, private gifts, subcontracts for approximately $3-5 million annually; analyzing monthly expense ledgers; researching and resolving problem accounts; processing complex purchase orders, etc. Interpret policies and procedures related to federal grants. Develop complex budgets. Project salary/benefits, supplies, travel, and equipment. Works with Principal Investigators (PI) with multiple fund sources and more complex awards to coordinate research program funding from multiple sources and years, balance available fund sources and identify funding to meet all faculty and staffing commitments.

Independently resolves variances, identifies problems, formulates solutions and/or make recommendations in accordance with departmental, University, and agency regulations. Coordinate electronic and paper applications, primarily for NIH studies, involving consortium agreements with multi-site domestic and foreign research institutions. Act as liaison for all fiscal activities for the multiple external sites, nationwide, and multiple International Projects in Romania and India, working directly with internal and external investigators and NIH contract/grant officials. Incumbent also reviews NIH biographical sketch and extramural other support forms. Complete other special projects as assigned by MSO and fund managers. Serves as liaison as necessary with Office of Contract and Grant Administration (OCGA), SOM Dean's office and Office of Post Award Financial Services (OPAFS).



In depth knowledge of sponsored research requirements and regulations from proposal preparation through close out, including but not limited to Cost Accounting Standards, for both federal and non-federal agencies, including NIH, the California HIV Research Program(CHRP), and others.

In depth knowledge and current demonstrated experience in contract and grant proposal formats, including SF424, PHS 398 and 2590; preparation; submission; administration, such as preparation of monthly Fund Status Reports; as well as federal, state and private granting agency regulations.

Proven knowledge and application of principles and practices of financial management, such as having the ability to provide comprehensive financial management of extramural funds with multiple indexes, institutions, PIs, sites, and foreign subcontracts; planning, including experience in preparing budgets and projecting salaries, benefits, and indirect costs, taking into account payroll and personnel regulations, such as the impact of merit increases, range adjustments, reclasses, and vacation accrual standards; and analysis.

Demonstrated ability to perform internal audits of procedures to ensure compliance with OMB A-110, OMB A-133 and OMB A-121.

Proven ability to transfer and track the disbursement of funds from one organization to another, both in the instance that the transfer is within the same institution and when it occurs between several separate entities. Ensure that all funds are disbursed appropriately and that any remaining balances are accounted for and returned.

Ability to critically analyze operating ledgers in order reconcile charges, such as allocations and payroll expense transfers, and to catch and correct discrepancies arising from changes in personnel effort and expenses applied to incorrect accounts.

Demonstrated ability to act as liaison for all fiscal activities for the multiple external sites, nationwide, and multiple International Projects working directly with internal and external investigators and NIH contract/grant officials

Demonstrated ability to exercise discretion and independent judgment to solve problems. Proven ability to locate and investigate new sources of information to evaluate and evolve solutions to problems.

Proven ability to collaborate and communicate effectively and diplomatically at all organization levels, both verbally and in writing. Ability to work effectively with a diverse population, including the business community, academicians, staff and students.



Must have access to reliable transportation.

Must be able to work occasional overtime and Saturdays.