Academic Advisor/ACES and Academic Advisor/School of Education
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POST DATE 9/17/2016
END DATE 10/8/2016
Indiana University-Southeast - New Albany
New Albany, IN
JOB DESCRIPTIONPOSITION INFORMATION
Academic Advisor/ACES and Academic Advisor/School of Education
The IU Southeast Advising Program was restructured in July 2012, with academic advisors reporting directly to the Associate Vice Chancellor for Academic Affairs (AVCAA). They are also facilitated by the Associate Director of Advising, at the AVCAA s direction. The new structure has evolved to ensure consistency of overall advising services and in how students experience advising. An advisor is assigned to a unit (either to a degree-granting school or to the Academic Center for Exploratory Students (ACES); however every advisor serves IU Southeast as a whole. This service includes such acts as participating in new student orientations, Advising Week events, regular meetings and as well as workshops of the Advising Program, shared professional development activities on and off campus, and campus, regional, and system-wide initiatives promoting students success.
Within a unit, the advisor may work closely with a dean or director, other advisors, and with faculty, staff, and other directors and coordinators. But an advisor s primary focus is on our students, foremost with those assigned to their unit. Most commonly, the advisor aims to help students succeed in their classroom performances, term by term, meeting the requirements for and making timely progress toward their educational goals, typically a degree.
DUTIES AND RESPONSIBILITIES:
The advisor s caseload and workload are comprised of four general areas, each with their own task set.
DIRECT ADVISING: The advisor manages his or her advising caseload, consisting both of students who voluntarily contact them and those assigned for monitoring and intervention in support of academic progress in a given academic year, term, or course. In addition, he or she builds relationships with students that support a sense of belonging here and encourage fulfillment of their educational goals; works with advisees one-on-one and in groups for varied purposes: to inform and guide them through policies and procedures (e.g. for probation, suspension, readmission, academic bankruptcy, release of holds, grade replacement, late withdrawal, etc.); to facilitate their problem-solving and decision-making; to assist them to negotiate requirements of general education and a degree, certificate, and/or minor; to support their planning across academic years and terms; to troubleshoot course scheduling; to consider or reconsider a major; and to refer students to appropriate campus resources: academic, career, and personal support; co-curricular and extra-curricular engagement; special learning opportunities (e.g. applied and service learning). 45%
ADVISING RECORD-KEEPING, REPORTS, AND MEETINGS: The advisor also has workload expectations, including observing accurate and appropriate time, calendar, and student advising records using campus software; records and updates advising contacts to ensure accuracy and to facilitate memory for future advising; works through and from specified reports to assist caseload management and workload; observes articulated advisor expectations and priorities; attends Advising Program meetings and workshops and timely submits supervisor requests for information relevant to program, campus, and/or system goals, outcomes, and initiatives. 20%
COLLABORATION AND CONSULTATION WITH OTHER RESOURCES: The advisor further carries out his or her caseload and workload responsibilities by consulting and collaborating with many others, including the unit head, coordinators, other faculty, as well as directors and staff across campus. He or she also participates in unit activities pertinent to advising; keeps abreast of relevant policy and procedural changes; and updates annual certifications (e.g. FERPA, Cleary-Act) and follows annual performance review processes. 20%
PROFESSIONAL DEVELOPMENT ACTIVITIES: In addition, the advisor participates in a feasible blend of unit, campus, system-wide, and professional organization activities, as other responsibilities permit. Prospects include teaching a section of the First Year Seminar or Pathways, participating in U Southeast Advising Council (IUSAC) and its events, doing committee service relevant to advising, as well as engaging in professional development events through attendance and/or presentations. 15%
EXPECTATIONS In carrying out the above, an IU Southeast Academic Advisor generally is mindful of and works consistently toward fulfilling the mission and vision of the IU Southeast Advising Program.
Performs duties in keeping with standards of the National Academic Advising Association (NACADA) and the Council for the Advancement of Standards in Higher Education (CAS).
Incorporates the campus core values of integrity, connectedness, a nurturing environment, and a holistic education into his or her work ethic.
Participates fully and cooperatively in the work of the IU Southeast Advising Program whether tasks are confined to the unit, stretch across them, touch the campus as a whole, and/or serve the larger work of Indiana University, through or in addition to the regional campuses.
Maintains a positive, collaborative working relationship with advisees, whether assigned or voluntary and whether from or outside the advisors assigned unit, as well with supervisors, co-advisors, staff, directors, and/or deans and other faculty.
Honors priorities for the Advising Program specified by the Associate Vice Chancellor of Academic Affairs (AVCAA) in keeping with campus, regional, and system-wide goals, objectives, or initiatives.
Learns and observes regulations associated with the Family Educational Rights to Privacy Act (FERPA), as well as with those of the Cleary-Act.
Participates annually in professional development activities locally, regionally, or nationally, such as through webinars, conferences, professional organizations, e.g. IU Southeast Advising Council (IUSAC), Indiana Academic Advising Network (IAAN), Jaguar Academic Advising Association, (JACADA), National Academic Advising Association (NACADA), Education Advisory Board (EAB), Student Success Collaboration (SSC), and regional or IU events.
Expands campus knowledge by attending unit or other campus meetings when not in conflict with Advising Program meetings and other activities.
Shares expertise on orienting new students to college and new majors to career choices by teaching periodically a one-hour section of First Year Seminar, Pathways, or a unit-specific Career Choices and Competencies when invited, subject to AVCAA pre-approval.
Participates in advising assessment: the design, implementation, evaluation, and refinement of an assessment plan that reflects NACADA-recommended practices, with outcomes for students and advisors documented by the best available campus data.
Assists with campus-wide orientation activities and prepares and hosts group information sessions for new freshmen or transfer students. Also assists with Advising Week activities and advising events off campus.
Cross-trains and periodically engages in advising students from designated partner-units on behalf of the Advising Program.
Advises students proactively through effective planning and intervention strategies.
Performs other related duties incidental to the work described herein.
THE ABOVE STATEMENTS ARE INTENDED TO DESCRIBE THE GENERAL NATURE AND LEVEL OF WORK BEING PERFORMED BY THE PERSON ASSIGNED TO THIS JOB. THEY ARE NOT INTENDED TO BE AN EXHAUSTIVE LIST OF ALL THE DUTIES, RESPONSIBILITIES, AND SKILLS.
Master s degree from a regionally accredited university, in a discipline relevant to academic advising, is required
(Those applicants who will