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POST DATE 9/10/2016
END DATE 11/12/2016
University of California - Los Angeles
Los Angeles, CA
JOB DESCRIPTIONJOB SUMMARY
$22.37 - $44.20 hourly
3515-EXTRAMURAL FUND MANAGEMENT
Department Website URL:
Job Summary Statement:
The Office of Extramural Fund Management (EFM) is a part of the Office of Research Administration (ORA) which supports the UCLA research program by providing leadership, professional guidance and administrative services to faculty, department administrators, and students. Under the direction of an Accountant IV - Supervisor, the incumbent is primarily responsible for: performing various financial and analytical tasks related to Sponsored fund management; preparation of standard invoices and/or financial reports on cost reimbursement and fixed price contracts and grants to meet fixed deadlines in a timely manner; reviewing, analyzing and preparing supplemental financial information that will be sent to various sponsoring agencies on behalf of the University; performing related tasks such as preparing and processing journals, maintaining internal records for sponsored funds, and closing sponsored funds. The incumbent is expected to understand and apply broad knowledge of various sponsoring agency requirements as it relates to their day-to-day responsibilities.
Percentage of Time:
QUALIFICATIONS FOR POSITION
Skill in speaking clearly and distinctly, using English to obtain and convey information to individuals at various organizational levels.
Skill in writing clear, concise and grammatically correct business correspondence for a diverse audience of novice to advanced.
Ability to work accurately with detailed financial information to ensure all calculations are accurate.
Ability to use mathematical skills sufficient to compute and summarize figures and verify accuracy of financial reports and invoices.
Ability to analyze and interpret financial data in order to prepare financial reports and reconcile invoices, ledgers, and accounting journals with speed and accuracy.
Ability to accept direct guidance from supervisor and follow through on assignments with moderate direction from supervisor.
Ability to work with changing priorities and constant interruptions to complete assignments with the proper level of importance with guidance from Supervisor.
Ability to work as a part of a team exhibiting cooperative behavior that maximizes effectiveness and efficiency.
Ability to adapt to changes in work tools, technology, and systems as a result of organizational improvements and regulatory compliance.
Maintain confidentiality and appropriate use of financial or payroll information based on need to know access granted to perform primary job duties.
Exhibit behaviors associated with a high degree of professionalism in all aspects of the position including but not limited to interactions with the campus research community, EFM team members/colleagues, and ORA colleagues.
Working knowledge of word processing, spreadsheet and database applications, including but not limited to the most current version of Excel, Word, Powerpoint, and Outlook; ability to utilize mainframe systems.
Skill and experience in financial management practices, including a basic understanding of internal accounting controls sufficient to analyze transactions and activity to ensure compliance.
Ability to prepare contracts and grants financial statements and invoices consistent with the sponsoring agency requirements.
Ability to understand organization and department stated goals and objectives sufficient to be an active and productive staff member.
Working knowledge of University accounting and knowledge of contracts and grants within a large higher education institution with a high volume of sponsored awards.
Working knowledge of laws and regulations governing sponsored projects in a university environment.
Education and experience equivalent to a Bachelor's degree and/or 1-3years experience in accounting/administrative analysis.
Develop and maintain knowledge of applicable rules and regulations, and university policy and procedures governing sponsored funded projects and keep abreast of changing regulatory requirements.
ADDITIONAL POSTING INFORMATION
External Posting Date:
Quicklink To Posting:
Number of Positions:
SPECIAL EMPLOYMENT DESIGNATIONS/ REQUIREMENTS PER UC POLICY
Conflict of Interest:
Continued employment contingent upon completion of satisfactory background investigation.
Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.
Is this position designated as a mandatory reporter under CANRA* No
Other Special Employment Requirements:
POSITION IS SUBJECT TO PERFORMANCE STANDARDS AND OTHER REQUIREMENTS OF THE UNIVERSITY WIDE POLICE POLICIES AND ADMINISTRATIVE PROCEDURES.
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