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Accounting Assistant III

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POST DATE 9/10/2016
END DATE 11/12/2016

University of California - Riverside Riverside, CA

Riverside, CA
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Mid-Career (2 - 15 years)




Full Time
8AM - 5PM
$42,996 - $61,680


This position is responsible for the processing invoices to ensure prompt payment on high and low value purchases for assigned vendors using web-based software; participating in the development, testing, deployment and enhancements to systems and processes; providing assistance to departments and vendors on the accounts payable process; analyzing and resolving problems with invoices containing errors; resolving difficult vouchering issues affected by change orders, cancellations, and other adjustments; reconciling vendor statements and resolving discrepancies; using queries and other automated tools to monitor payment status, ensuring the smooth and timely processing of transactions; ensuring payments processed in accordance with University policy and procedures; assisting campus departments in researching accounts payable and encumbrance items appearing on the general ledger items and processing corrections as necessary; responding to written and verbal requests from campus departments and vendors regarding discrepancies in payment status. This position also performs a variety of other miscellaneous accounts payable duties. Microsoft Office and basic math skill assessments will be required as part of the selection process.


Five (5) years of progressively responsible experience administering a process within an automated accounts payable system, with related internal controls; or and equivalent combination of education and/or experience in the accounts payable field.

Experience analyzing financial information and researching discrepancies.

Successful experience interpreting and applying complex accounting policies.

Skill in designing queries to extract and present relevant data from a complex financial system.

Skill in computing ratios, rates and percentages accurately.

Advanced level skill using Excel; proficiency in Word, Outlook, PowerPoint and internet searches.

Knowledge of application of sales or use tax requirements and procedures.

Excellent skill in organizing and maintaining accounting records, and possession of a detail, accuracy-oriented work ethic.

Skill in prioritizing work and completing multiple projects with overlapping timelines.

Experience within a customer service oriented environment responding to and meeting/exceeding the needs of the customer while adhering to policy.

Demonstrated skill in working effectively as part of a team and maintaining effective working relationships with a diverse campus community.

Skill in communicating effectively and professionally, orally and in writing, using tact and diplomacy.

Skilled in negotiating and exchanging ideas, information and opinions with others to develop solutions.

Skill in making appropriate job decisions following established policies and past practices.

Must successfully pass background check through Department of Justice.


College level course work towards a degree in accounting or related field.

Experience analyzing and implementing process improvements.

Experience preparing journal entries in accordance with Generally Accepted Accounting Principles (GAAP).

Knowledge of University policies and procedures related to the processing of accounts payable and purchasing transactions.

Demonstrated experience with invoice scanning processes and internal controls.

Demonstrated experience with UCR Financial System (UCRFS) and UCRFSTotals.

Knowledge of UCRFS FAU structure.

Knowledge of UCR purchasing system.

Experience preparing and presenting training classes.


In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history and culture. UCR gives every student the resources to explore, engage, imagine and excel.

At UC Riverside we celebrate diversity and are proud of our #12 ranking among the nation for most diverse universities (US News and World Report 2013-2014). Become part of a place that fosters success for all its constituents, students, faculty, and staff, and where work/life balance and campus culture are integral to our way of life.

UCR is ranked 55th among top public universities (US News and World Report 2013-2014).

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview


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