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Accounts Payable / Accounts Receivable Specialist

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POST DATE 9/15/2016
END DATE 10/30/2016

AppleOne Oceanside, CA

Oceanside, CA
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Required Licenses/Certifications
Min Salary
Max Salary
Salary Unit
per year


Accounts Receivable Responsibilities:

? Monitoring of outstanding customer balances with collection efforts focused on identifying and resolving accounts that have past due balances.
? Prepare and review aging schedules to identify past due and slow paying accounts.
? Plan, organize and make collection calls on assigned customer accounts on a daily basis.
? Research and resolve disputes, claims and other discrepancies on assigned customer accounts.
? Recognize and resolve customer invoicing issues and problems on assigned customer accounts.
? Documentation of daily collections activity within customer notes, activity reports, and other credit monitoring tools.
? Generate and send customer invoices & monthly statements.
? Post customer payments by recording cash, checks, and credit card transactions and entering them into the system.
? Work closely with team lead to develop an understanding of the AR team lead role, duties and company knowledge.
? Perform other duties as assigned by team lead, including special projects as needed or assigned outside of core duties.

Accounts Payable Responsibilities:

? Check and process all invoices for payment, including obtaining approvals and coding to the appropriate cost center and general ledger account.
? Input invoices relating to purchase orders into the payables system, verifying vendor, product, quantity and dollars charged between purchase order information and invoice.
? Conduct necessary research to obtain invoice, receiver or other documentation in order to process payments in a timely manner.
? Maintain the invoice ?Holds? file and clear discrepancies in order to make payment.
? Reconcile vendor statements, researching and rectifying discrepancies. Process discount invoices in a timely manner to capture all available discounts.
? Prepare invoice deduction notices as necessary.
? Verify and apply, if necessary, sales/use tax.
? Answer/address vendor and branch location inquiries.
? Generate accounts payable reports and maintain spreadsheets relating to coding, pricing and accruals.

Knowledge, Skills and Abilities:

? Prior accounts receivable and/or accounts payable experience required
? Prior experience with Great Plains General Ledger system and QuickBooks
? Proficient with Excel and other computer applications
? Knowledge of generally accepted accounting principles
? Ability to work independently and to manage multiple projects in a fast paced environment
? Ability to make decisions, exercise judgment and interface effectively with all levels of staff.
? Possess strong customer service skills and the ability to resolve problems in a diplomatic manner.
? Excellent organizational skills and verbal and written communication skills.


? Medical/Dental
? Professional Atmosphere
? Supportive Environment
? Up to $52k - Depending On Experience
We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.