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Accounts Payable Clerk

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POST DATE 9/18/2016
END DATE 10/18/2016

The Westin Beach Resort Fort Lauderdale Fort Lauderdale, FL

Company
The Westin Beach Resort Fort Lauderdale
Job Classification
Full Time
Company Ref #
hc.1B44F43333BA0A68
AJE Ref #
576213262
Location
Fort Lauderdale, FL
Experience
Entry Level (0 - 2 years)
Job Type
Regular
Education
Bachelors Degree

JOB DESCRIPTION

APPLY
Assist Director of Finance in directing the financial activities of the hotel, safeguarding the assets, and preparing all financial reports in accordance with generally accepted accounting principles and HEI Hotels and Resorts Standards. *File and distribute credit card cancellations, bulletins and credit warnings. Process and follow-up on all returned checks accepted as cash payment *Ensure excellent service and guess correspondence with credit card and payment inquiries. *Reconcile bank account with daily cash reconciliation journal; validate deposits in transit; reconcile bank accounts monthly to General Ledger. *Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies. Bill out credit cards (AMEX, DINERS, etc.). Maintain accurate and legible logs for all credit cards. Reconcile credit cards monthly to General Ledger. *Set up new vendor accounts in accordance with established policy *Verify that purchasing procedures are followed, i.e.: purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid. Maintain an accurate, up to date Purchase Order Log. *Route invoices with purchase order attached to department heads and Executive Committee members for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis. *Process all approved invoices for payment -- ensure all appropriate signatures and back-up attached. *Pay all hotel invoices in a timely manner- ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken. *Reconcile outstanding checks with AP aging report, monthly. *Handle all vendor inquiries and reconcile vendor statements. *Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner. *Interface checks and submit a log of all manual checks to the Controller. *Comply with attendance rules and be available to work on a regular basis. *Participate in Monthly closing *Comply with attendance rules and be available to work on a regular basis. *Perform any other job related duties as assigned. Experience, Skills and Knowledge *B.S. in Accounting or Hotel Management preferred. *Experience in Hotel or Hospitality related Finance and Accounting. *Strong organizational skills with attention to detail. *Ability to compile facts and figures. *Proficient in galaxy and M3 is preferred. *Must be computer savvy and have the ability to operate personal computer and calculator. *Experience with Microsoft office software is required. *Command of the English language both written and verbal Benefits HEI Hotels and Resorts is committed to providing a comprehensive benefits plan that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you! For your physical and mental wellness we offer competitive Medical, Dental and Vision Insurance programs geared to you and your family's needs as well as Vacation/Sick/Holiday benefits. For your financial wellness HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life Insurance and Short and Long-Term Disability. In addition, our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future. HEI Hotels & Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, and other legally protected characteristics. Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled