Accounts Payable

This job is no longer active. View similar jobs.

POST DATE 9/16/2016
END DATE 10/15/2016

Park Central New York Hotel New York, NY

Company
Park Central New York Hotel
Job Classification
Full Time
Company Ref #
hc.439751602883CA87
AJE Ref #
576200102
Location
New York, NY
Experience
Entry Level (0 - 2 years)
Job Type
Regular
Education
High School Diploma or GED

JOB DESCRIPTION

APPLY
The Accounts Payable Clerk is responsible for ensuring proper review, timely processing and communicating of all disbursements in accordance with Highgate Hotels policies and procedures. QUALIFICATION STANDARDS Education & Experience: * High School diploma or equivalent required. * At least one year of progressive experience in a hotel or related field preferred. * College course work in related field helpful. * Ability to understand and utilize basic computer equipment and applications, to include word processing and spreadsheet applications. Physical requirements: * Flexible and long hours sometimes required. * Sedentary work Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. General Requirements: --------------------- * Maintain a warm and friendly demeanor at all times. * Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner. * Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests. * Must be able to multitask and prioritize departmental functions to meet deadlines. * Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner. * Attend all hotel required meetings and trainings. * Maintain regular attendance in compliance with Highgate Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel. * Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform and nametag. * Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations. * Maximize efforts towards productivity, identify problem areas and assist in implementing solutions. * Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary. * Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives. * Must be able to cross-train in other hotel related areas. * Must be able to maintain confidentiality of information. * Must be able to show initiative, including anticipating guest or operational needs. * Perform other duties as requested by management. DUTIES & FUNCTIONS Fundamental Requirements: * Analyze and maintain all vendor communication and correspondence including, but not limited to, reviewing and processing invoices and disbursements, preparing various reports, monitoring critical payment lists, verifying vendor statements, etc. * Monitor and ensure compliance of Highgate Hotels approval levels, expense reporting procedures, employee relocation disbursements, expense dictionary usage, and other policies and procedures as required. * Maintain purchase order systems, which include a listing of open PO's for goods received but not invoiced, filing, notification of PO discrepancies, etc. * Reconciliation of food and beverage purchases. * Reconciliation of receiving logs with the appropriate personnel on a weekly basis. * Ensure compliance with applicable state tax regulations. * Be aware of rebate and payment program requirements to ensure compliance. * Prepare and post all month end accruals. * Prepare related balance sheet reconciliations. * Keep supervisor informed of any unusual events and/or deviations from policies or procedures. * Ensure overall guest satisfaction.