Accounts Payable

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POST DATE 9/16/2016
END DATE 10/15/2016

Park Central New York Hotel New York, NY

Park Central New York Hotel
Job Classification
Full Time
Company Ref #
New York, NY
Entry Level (0 - 2 years)
Job Type
High School Diploma or GED
AJE Ref #


The Accounts Payable Clerk is responsible for ensuring proper review, timely processing and communicating of all disbursements in accordance with Highgate Hotels policies and procedures. QUALIFICATION STANDARDS Education & Experience: * High School diploma or equivalent required. * At least one year of progressive experience in a hotel or related field preferred. * College course work in related field helpful. * Ability to understand and utilize basic computer equipment and applications, to include word processing and spreadsheet applications. Physical requirements: * Flexible and long hours sometimes required. * Sedentary work Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. General Requirements: --------------------- * Maintain a warm and friendly demeanor at all times. * Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner. * Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests. * Must be able to multitask and prioritize departmental functions to meet deadlines. * Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner. * Attend all hotel required meetings and trainings. * Maintain regular attendance in compliance with Highgate Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel. * Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform and nametag. * Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations. * Maximize efforts towards productivity, identify problem areas and assist in implementing solutions. * Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary. * Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives. * Must be able to cross-train in other hotel related areas. * Must be able to maintain confidentiality of information. * Must be able to show initiative, including anticipating guest or operational needs. * Perform other duties as requested by management. DUTIES & FUNCTIONS Fundamental Requirements: * Analyze and maintain all vendor communication and correspondence including, but not limited to, reviewing and processing invoices and disbursements, preparing various reports, monitoring critical payment lists, verifying vendor statements, etc. * Monitor and ensure compliance of Highgate Hotels approval levels, expense reporting procedures, employee relocation disbursements, expense dictionary usage, and other policies and procedures as required. * Maintain purchase order systems, which include a listing of open PO's for goods received but not invoiced, filing, notification of PO discrepancies, etc. * Reconciliation of food and beverage purchases. * Reconciliation of receiving logs with the appropriate personnel on a weekly basis. * Ensure compliance with applicable state tax regulations. * Be aware of rebate and payment program requirements to ensure compliance. * Prepare and post all month end accruals. * Prepare related balance sheet reconciliations. * Keep supervisor informed of any unusual events and/or deviations from policies or procedures. * Ensure overall guest satisfaction.