Accounts Payable Specialist

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POST DATE 8/12/2016
END DATE 10/19/2016

Boston Consulting Group Boston, MA

Boston, MA
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Entry Level (0 - 2 years)
Associates Degree


Company Information
The Boston Consulting Group (BCG) is a global management consulting firm and the world s leading advisor on business strategy. We partner with clients from the private, public, and not-for-profit sectors in all regions to identify their highest value opportunities, address their most critical challenges, and transform their enterprises. BCG was founded in 1963 and is a privately owned firm with more than 7,000 employees across 82 offices in 46 countries. Integrity, respect for the individual, delivering value, and making an impact on society are just some of BCG's core values. BCG's commitment to both our clients' success and our own standards is what sets BCG apart as a world-class professional services organization. Join BCG - start your career at a company that is consistently ranked as the leader in its field, and is acknowledged as one of the best places to work.

Position Summary
This position supports the US Accounting department to maintain processes and controls to ensure integrity of the accounts payable system. As a member of the US Accounting team, he/she will participate in the delivery of reliable accounting services to support the business needs.

Job Responsibilities

* Review U.S. office invoices for appropriate approvals and accuracy

* Enter Global Services, Americas Finance and other local office invoices

* Coding of invoices to appropriate general ledger account

* Ensure compliance with worldwide cost coding consistency guidelines

* Categorize capital expenditures to appropriate fixed asset category in the Oracle Fixed Asset System

* Prepare monthly invoices for automated upload process

* Prepare Emergency (manual) checks

* Enter voids and stop payments into A/P system and on-line bank system

* Process check runs and mail out checks

* Process EFT (electronic fund transfer) runs and send electronic file to bank weekly

* Run email remittance notification process for employee expense reimbursements weekly

* Process wire payments daily and perform weekly reconciliation of the wire invoice entry against treasury wire payments

* Process Positive Pay file daily

* Vendor file maintenance including accurate creation and update of vendor records

* Effectively communicate and interact in a professional manner with other local offices and departments within the company

* Respond in a timely manner to phone and email inquiries from local offices, other departments and vendors for payment information or any other inquiries

* Maintain filing for the AP department including registers and vendor maintenance back-up

* Be an Amex CAR administrator and process monthly Amex uploads

Job Responsibilities Continued

* Define new opportunities for improvement to current process

* Actively work on transitioning vendors to ACH payment method

* Complete 1099 s annually, mail to vendors and file with the IRS

* Assist in training for local A/P staff

* Assist in maintaining AP Procedures Manual and making sure all documentation is current

* Closely follow procedures and ensure control measures are maintained

* Work as a team and be able to take the lead in working through problems

* Assist with year-end audit schedules

* Assist with monthly reconciliations as needed

* Assist with special projects and administrative tasks as needed

* Back-up for outside A/P Agents as needed including

* Processing invoices through Palette

* Responding to email inquiries

* Doing uploads and reclasses as needed

Basic Job Requirements

* Associate s Degree or 1-3 years related experience with strong accounting skills

* Computer skills needed with proficiency in Excel

* Oracle Accounts Payable experience a plus

Key Competencies

* Good communication, interpersonal, organizational, and time management skills

* Ability to perform with a high degree of accuracy and attention to detail

* Computer skills needed with proficiency in excel

* Oracle Accounts Payable experience a plus

Non-discrimination Statement
The Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under federal, state or local law, where applicable. BCG is an E-Verify Employer. Click here for more information on E-Verify. VEVRAA Federal Contractor

Job ID
Auto req ID 2842BR