Similar Jobs

View More

Admin Asst

This job is no longer active. View similar jobs.

POST DATE 9/14/2016
END DATE 10/28/2016

HCA Healthcare Pulaski, VA

Pulaski, VA
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Entry Level (0 - 2 years)
Associates Degree


Job Code: 00041-16595


No Weekends

Administrative Assistant to CNO

General Description of Position: To provide clerical support and assistance to the Chief Nursing Officer, other administrative leaders and managerial staff at LewisGale Hospital Pulaski

Duties Include But Are Not Limited To:

* Provides clerical support to hospital s administrative office requiring knowledge of standard office concepts, practices, and procedures.

* Receives and distributes Information to and from CNO.

* Compiles routine correspondence and reports.

* Schedules appointments.

* Answers telephones, screens callers, relays messages, and greets visitors.

* Provides project assistance to CNO. Assist in managing CNO s schedule; working the assist in balancing work schedule.

* Coordinates itinerary / travel / lodging arrangements as needed. Assist with initiatives and projects related to nursing as assigned by the CNO.

* Provides written correspondence a s directed by the CNO

* Serves as scheduler and record keeper for Nursing Councils and other committees as required.

* Utilizes dictation and word processing skills for typing Policies and Procedures, correspondence, etc. Assists with updating P&P s.

* Accurately maintains filing and record keeping system.

* Orders supplies as needed. Assists Administrative nursing staff with purchase orders. Responsible for Records Management for CEO and CNO offices. Assists with management of forms hospital-wide.

Performance Expectations for all Positions:

* Performs Work Accurately

* Errors or mistakes occur infrequently or are minor in nature. Generally conscientious in completing tasks error-free.

* Supports Hospital Policies

* Follows hospital rules as described in department and hospital policies; seeks out assistance if unsure.

* Is Dependable

* Completes work with minimal supervision. Adjusts to workload variations as assigned

* Has Good Attendance

* Experiences unexceptional number of occurrences (generally no more than 3 per year, excluding bereavement and FMLA). Consistently arrives at work on time. Conscientious about missed work.

* Continuously Learns

* Attends required education and required in-services, attends extra classes if asked. Meets requirements for attendance at department meetings.

* Supports Code of Conduct

* Adheres to company ethics and compliance standards at work, including confidentiality and privacy. Appropriately refers questions.

* Follows Safety Rules

* Follows established safety guidelines in all work related activities; follows standard precautions including hand washing and use of PPE; properly handles hazardous materials within the department.


* Solves Problems

* Will identify and analyze problems, considering various alternatives. Takes action when confronted with a problem. Generally takes responsibility for actions when negative outcomes are identified.

* Suggests Improvements

* Offers opinions and ideas regarding improvements when asked; Offers opinions and ideas regarding improvements when asked; willing to assist with solutions and participates in team efforts.


* Performs Work Timely

* Work is completed on time.

* Demonstrates Initiative

* Performs work that is assigned, occasionally seeks out additional assignments or puts in extra effort.

* Communicates Appropriately

* Communicates effectively to appropriate persons to ensure problems are taken care of; consistently uses chain of command. Encourages collaboration or teamwork.

Works Well With Others

* Team player; works toward accomplishing job assignments and assists with department and organization goals as asked. Gets along with others and interacts with them positively.

* Is Courteous/Friendly

* Generally smiles, establishes eye contact, pleasant tone of voice, calls people by name, introduces self to patients; knocks before entering patient rooms; generally gives customer his/her full attention

* Is Flexible/Adaptable

* Easy going; works well under pressure; approaches change positively. Generally flexible with schedule changes

License: None required Degree: Associates or Bachelors
Experience: Two years' secretarial
Medical experience preferred

Last Edited: 09/13/2016