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Administrative Analyst

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POST DATE 8/12/2016
END DATE 12/2/2016

University of California - Los Angeles Medical Centers Los Angeles, CA

Los Angeles, CA
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Entry Level (0 - 2 years)


Job Title:
Administrative Analyst

UCLA Title:
Analyst, Administrative

Job No.:

Work Hours:
M-F, day shift

Work Location:

Job Type:


Minimum Salary:
$21.75 / $3784

Maximum Salary:
$42.88 / $7462

Layoff Referral Deadline:

Bargaining Unit:


Under the general direction of the Director of Research Administration, act as a floater fund manager for the Department of Medicine. The FUND MANAGER will perform interim fund management projects as needed for divisions that are short staffed. Prepare all internal documentation and provide liaison to all University entities necessary for the preparation of all Department contract and grant proposals. The FUND MANAGER will be responsible for all fund activities of designated accounts from fund inception to closure such that financial activities and records do not deviate from approved policy and procedures; process Transfer of Funds (TOF) and expense transfers ( PETs, NPEARs), No Cost Extensions and Request Approval to Spend funds; reconcile monthly ledgers; compile fiscal information to be used to prepare annual budgets, financial reports, statements and projections utilizing information from University ledgers, Query Database (QDB), and the University On-line Financial Reports; provide guidance to the PIs for funded projects to assure proper expenditure; prepare and/or approve purchasing documents, expenditure invoices and other charges, and resolve any accounting problem or irregularities on a timely basis. The FUND MANAGER assists in the preparation of new research proposal applications, editing drafts, collaborating with investigators and gathering all the information necessary for submission; assist in preparation of pre-award budgeting including salary, equipment, supplies and other expenses used in the proposed research; track proposal status and sponsored research negotiation progress; and ensure all necessary documents are complete and submitted. Coordinate and contribute to the Departmental development program (identification of new funding sources). The administration fund manager will assist the Director of Research Administration on special financial reports as assigned. Ability to adapt quickly to changing priorities.


Skill in performing various accounting transactions such as debiting, crediting, reconciling expenses, preparing transfer of payroll and non-payroll expenses. Analytical skills to assess personnel and financial information practices and procedures, define problems, formulate logical solutions, develop alternative solutions, make recommendations, and initiate corrective actions. Skills in perceiving and defining cause and effect relationships between expenditure rates and budgetary projections. Mathematical skills for the preparation of complex calculations and forecasts and to identify and resolve complex financial problems. Skill in writing concise, logical and grammatically correct correspondence. Skill in working as part of a team composed of faculty, staff and administrators. Interpersonal skills to communicate diplomatically and effectively with all levels of faculty, staff and non-University entities. Ability to use judgment when dealing with confidential information. Skill in performing a variety of tasks independently with minimal direction in a timely matter under conditions of fluctuating workloads, competing requirements, and changing deadlines and priorities. Demonstrated ability to operate a computer with a Windows environment utilizing MS Office to perform word-processing, spreadsheet analysis, and database programming and management. Ability to accurately use 10 key adding machine. Ability to type correspondence and forms with speed and accuracy. Reading skills to comprehend University policies and procedures. Ability to utilize web browser for the identification of potential funding sources. Skill in organizing and maintaining up to date, accurate bookkeeping records on-line and maintaining alpha-numeric files. Ability to maintain strict confidentiality of information. Ability to develop & conduct presentations to faculty & administrative personnel.

Complete Application