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Administrative Analyst - Santa Monica

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POST DATE 9/17/2016
END DATE 10/11/2016

University of California - Los Angeles Medical Centers Los Angeles, CA

Company
University of California - Los Angeles Medical Centers
Job Classification
Full Time
Company Ref #
H86013
AJE Ref #
576208117
Location
Los Angeles, CA
Experience
Entry Level (0 - 2 years)
Job Type
Regular

JOB DESCRIPTION

APPLY
Job Title:
Administrative Analyst - Santa Monica

UCLA Title:
Analyst, Administrative

Job No.:
H86013

Work Hours:
Monday - Friday, Day Shift

Work Location:
11075 Santa Monica Blvd #100

Job Type:
Career

Duration:
Indefinite

Minimum Salary:
$22.37 / $3892

Maximum Salary:
$44.20 / $7692

Layoff Referral Deadline:
09/05/2016

Bargaining Unit:
99



JOB DUTIES:

Under minimal direction from the Division Administrator, perform financial management for all accounts in the UCLA Department of Medicine Clinical AIDS Research and Education (CARE) Center. Compile and analyze fiscal information to be used for preparation of the unit s annual budget. Prepare financial reports, monthly statements, overdraft reports, and design and maintain on-line and manual financial reporting systems. Function as purchasing manager with responsibilities for overseeing placement of orders for supplies and equipment, travel vouchers and equipment management. Prepare paper and electronic grant proposals per funder and UCLA guidelines and requirements. Prepare budgets and a wide variety of required documentation for contracts, grants and clinical trials. Analytical skills to assess personnel and financial information, practice and procedures, define problems, formulate logical solutions, develop alternative solutions and make recommendations. Skill in performing bookkeeping transactions and in preparing various related forms. Skill in perceiving and defining cause and effect relationships between expenditure rates and budgetary projections. Mathematical skills to prepare complex calculations including algebraic equations and forecasting. Skill in administration of multiple complex accounts from federal and private agencies. Ability to manage a heavy workload with constant interruptions, changing priorities and competing demands. Demonstrate ability to use MS Windows, MS Excel, MS Word and other software packages on personal computers. Demonstrate ability to analyze, design and write financial systems programs. Demonstrate verbal and written communication and interpersonal skills and ability to function as part of a team. Previous experience in a clinical dept. managing complex funds & interacting with physicians preferred.



JOB QUALIFICATIONS:

Analytical skills to assess financial information, practices and procedures, define problems, formulate logical solutions, develop alternative solutions and to make recommendations. Ability to identify and resolve complex financial problems. Skill in performing basic bookkeeping transactions such as debiting, crediting, reconciling expenses, preparing transfer of funds, transfer of payroll and non-payroll expenses. Skill in perceiving and defining cause and effect relationships between expenditure rates and budgetary projections. Mathematical skills to prepare complex calculations including algebraic equations and forecasting. Skill in analyzing information to discover errors and to formulate and initiate corrective actions. Ability to track and project expenses to specific end date. Skill in the administration of complex multiple accounts from federal and private agencies. Ability to closely review RFA, grants instructions, grants guidelines to assure accurate completion of grant proposals. Skill in developing budgets based on reviewing reports, past budgets, discussions with investigators and other research. Ability to manage a heavy workload with constant interruptions and changing priorities and to ensure completion of all work in a timely manner. Demonstrate ability to use MS Windows, Ms Excel, MS Word, Adobe Acrobat software packages to perform word processing, database management and spreadsheet analysis. Demonstrate ability to use spreadsheet and database software to analyze, design and write financial system programs on an IBM computer system. Ability to establish and maintain rapport with University faculty and staff, as well as with people from non-University entities, to effectively and efficiently solve problems and function as part of a team. Ability to use judgment when dealing with confidential or sensitive information. Verbal skills to clearly and concisely convey complex information to faculty and staff. Skill in organizing and maintaining accurate, up-to-date bookkeeping records on-line. Skill in establishing and maintaining alpha/numeric files. Reading skills to comprehend University policy and procedure manuals. Skill in working independently and following through on assignments with minimal direction. Skill in writing concise, logical and grammatically correct business correspondence. Demonstrate ability to use 10-key adding machine and calculator. Ability to type correspondence and forms with speed and accuracy. Preferred:Familiarity with NIH 398, 2590 and SF424 forms and requirements. Familiarity with Cayuse and Proposal Central electronic grants preparation and submission software. Demonstrate knowledge of University Purchasing, Material Management, and General Accounting policies and procedures. Knowledge of the University s extramural fund and gift tender process. Knowledge of the University s purchasing policies and procedures. Knowledge of the University s grants and contract policies and procedures. Previous experience in a clinical department managing complex funds and interactions with physicians.



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