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Administrative Assistant

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POST DATE 9/16/2016
END DATE 10/29/2016

Cushman & Wakefield, Inc. Burlingame, CA

Company
Cushman & Wakefield, Inc.
Job Classification
Full Time
Company Ref #
R10145-1528
AJE Ref #
576196314
Location
Burlingame, CA
Job Type
Regular

JOB DESCRIPTION

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Job Title

Administrative Assistant

Job Description Summary

Responsible to provide administrative and office support to a department, service line or local brokerage services department or specialized team. The majority of duties are administrative in nature with minimal focus on marketing/business development support.

Job Description

Responsibilities



* Provide administrative support to senior-level executives

* Work independently and/or within a team on special non-recurring and ongoing projects

* Act as a project manager for special projects, at the request of the executives and/or their direct reports, which may include planning and coordinating multiple presentations and disseminating information

* Act as liaison with other departments and outside agencies; including executive-level staff

* Manage executive calendar/schedule; schedule and organize complex activities such as meetings and travel

* Perform advanced word processing, graphics, spreadsheets, database, and presentations

* Initiate and respond to executive correspondence as well as handle confidential and non-routine information Prepare expense reports, obtain receipts as needed, and reconcile all credit card charges accurately Code and submit invoices to accounting

* Assist in preparing marketing proposals, high-level sales presentations and other marketing materials

* Coordinate projects across multiple departments and specialties, including Graphics, Research, and Business Development



Requirements



* High School Diploma or GED (College Degree preferred)

* Minimum of 3+ years of prior administrative experience supporting executive level professionals

* Or any similar combination of education and experience

* Demonstrated poise, tact, and diplomacy

* Proficiency with Microsoft Office Suite

* Excellent verbal and written communication skills

* Independent judgment is required to plan, prioritize, and organize a diverse workload

* Excellent phone and organization skills

* Ability to set priorities, meet deadlines, and multitask

* Proven record of providing both internal and external customer service

* Ability to handle sensitive information with discretion

* Excellent attendance and punctuality

* The qualified candidate will be detail oriented, able to handle multiple projects simultaneously, extremely professional, and customer service oriented



Physical Requirements



* Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day

* May involve periods of standing, such as operating at a copier/fax/scanner

* Regularly required to talk, hear, and use hands and fingers to write and type

* Ability to speak clearly so others can understand you

* Ability to read and understand information and ideas presented orally and in writing

* Ability to communicate information and ideas in writing and orally so others will understand

* Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays



Cushman & Wakefield is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.



Cushman & Wakefield is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.