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Administrative Assistant (Cyclotron Road)

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POST DATE 9/10/2016
END DATE 10/18/2016

Lawrence Berkeley National Laboratory Berkeley, CA

Berkeley, CA
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Mid-Career (2 - 15 years)



In the world of science, Lawrence Berkeley National Laboratory (LBNL) is synonymous with "excellence." That's why we hire the best - whether in research, science or operations. This is a great opportunity to bring your top-notch skills to bear in support of world-class scientific research that addresses national and global challenges!


Berkeley Labs Cyclotron Road Division has an opening for a Part Time Administrative Assistant. Reporting to the Senior Administrator, you will provide comprehensive administrative support to the program team and research groups within Cyclotron Road.


Work collaboratively with the Senior Administrator to share best practices and ensure backup coverage

Manage complex calendars for individual team members and groups, independently determine scheduling priorities in a constantly changing environment

Develop, maintain, and use project management and tracking tools to monitor projects, action items, and deadlines

Coordinate onboarding of new staff and guests, prepare paperwork for new staff, visiting researchers, and other guests, ensuring compliance with all Lawrence Berkeley National Laboratory (LBNL) policies

Coordinate and execute logistical planning for internal and external meetings, conferences, workshops, and other events, ensuring compliance with all LBNL policies

Provide technical and administrative support for Audio/Video equipment, and serve as point-person for phone, web, and video conferencing systems

Track supply inventory and maintain appropriate levels of stock for regularly used items, submit and track procurement requisitions for supplies, equipment and services


Minimum four years of specialized administrative experience in a high-technology environment

Strong analytical skills and advanced computer aptitude

Advanced written communication skills, including the ability to compose, proofread, and format professional emails, letters, memos, summaries, reports, and other documents for various internal and external audiences

Excellent word processing skills, including the ability to produce accurate correspondence, documents, reports, and presentations, including document formatting and editing

Excellent communication and interpersonal skills, including the ability to use tact, diplomacy, and discretion when dealing with sensitive or confidential issues

Effective customer service skills and the ability to build and maintain professional and respectful working relationships at all levels

Ability to work with initiative, flexibility, and independence in a fast-paced environment under quickly changing conditions, while maintaining attention to details, responsiveness, and follow-through

Strong organizational skills, including the ability to track multiple projects and deadlines and to proactively manage and anticipate needs

Ability to design, implement, and maintain tracking systems and work processes, and to suggest and implement improvements to existing systems

Experience in coordinating meetings and events, including travel, logistics, catering, compiling materials for participants, and on-site event support, ability to track and manage all aspects of event planning and execution.

Knowledge of or ability to learn LBNL systems, including, requisition and procurement systems for purchasing supplies and services, events and report coordination databases, and online systems for travel, expenses, and budget tracking

Proficiency in a wide range of software applications, including Adobe Acrobat and Microsoft Office Suite (Excel, Word, PowerPoint), Google Apps, ability to quickly learn new applications and platforms

The posting shall remain open until the position is filled.



This is a part-time, career appointment.

Salary will be predetermined based on range determined by collective bargaining agreement.

This position requires completion of a background check.

Incumbents in this position are represented by a union for collective bargaining purposes.

For the initial two-week period of this posting, only Teamsters Local 2010 clerical and allied services bargaining unit employees will be considered. Unit employees who wish to take advantage of this two-week period must identify themselves as being a Teamsters Local 2010 employee when applying online.

Berkeley Lab addresses the worlds most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Labs scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energys Office of Science.

Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law.