Administrative Assistant - Direct Hire - up to $70k

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POST DATE 8/14/2016
END DATE 10/18/2016

AppleOne Palo Alto, CA

Palo Alto, CA
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Required Licenses/Certifications
Min Salary
Max Salary
Salary Unit
per year


Are you a motivated and extremely professional individual who has the ability to multi-task in a fast-paced environment? Do you enjoy assisting directors, executives and managers with day-to-day tasks to help achieve their goals? Then read more about this exciting opportunity!

We are looking for a passionate and motivated individual who has the ability to provide administrative and project assistance to Executives, Legal, Operations, Facilities and Human Resource departments. The successful Administrative Assistant will work collaboratively with other administrative and support staff and have the opportunity to gain exposure to various facets of the company. A successful candidate will demonstrate professionalism through a positive and cooperative attitude, while having a service-oriented mindset with the ability to manage an ever-changing workload, the willingness to work on a variety of projects and excellent interpersonal skills in order to interact effectively with all levels of employees throughout the organization.

Responsibilities include but are not limited to:
' Assisting with day-to-day operational responsibilities (onsite and offsite)
' Assisting with filing, file management, binder preparation, and processing invoices
' Assisting with planning and coordinating office events
' Monthly credit card reconciliations
' Providing back-up front desk coverage as needed
' Scheduling interviews
' Assist with projects (examples may include: website update, office remodel, file management)
' Other duties and responsibilities as required

' MS Outlook, Word, Basic Excel
' Flexibility and willingness to assist where needed
' Ability to maintain the highest level of professionalism and discretion
' Ability to understand and adapt to shifting priorities
' Strong verbal and written communication skills
' Strong organizational skills
' Demonstrated initiative to independently identify areas in need of improvement

' BA/BS Degree (preferred)
' Minimum of 2 years of experience working in a corporate environment
' Experience in biotechnology and real estate industry preferred We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.