This company is committed to hiring Veterans

Administrative Assistant

This job is no longer active. View similar jobs.

POST DATE 9/15/2016
END DATE 11/5/2016

Cushman & Wakefield, Inc. Evanston, IL

Company
Cushman & Wakefield, Inc.
Job Classification
Full Time
Company Ref #
R10103-1528
AJE Ref #
576178275
Location
Evanston, IL
Job Type
Regular

JOB DESCRIPTION

APPLY
Job Title

Administrative Assistant

Job Description Summary

We are looking for an Administrative Assistant to assist the General Manager and Chief Engineer/Operations Manager in an Administrative capacity for an eighteen-story office building in Evanston. The hours of operation are from 8:00 a.m. till 5:00 p.m. Monday through Friday; COLLEGE EDUCATION REQUIRED.\n\nThe individual selected for this position will be a focused, independent worker,capable of managing multiple tasks concurrently, reprioritize and shift focus as necessary. The individual must be able to work effectively as a member of a team, must also possess above-average work ethics and discretion, and be detail oriented and assertive. The individual must have strong computer skills,i.e. be proficient in Word and Excel; knowledge of 360 and YardiSystems a plus; be able to type at least 50- 60 wpm; and have some experience with PowerPoint.

Job Description



Responsibilities



* Answer mai n switch board and fil e to keep record s up to date.

* I ssue work orders v i a 360 a n d follow u p w i th bui l d i ng staff to make sure work i s be i n g done I n a t i me l y manner

* T rack a ll work ord e rs a n d c l ose o u t a n d bill accord i n g l y u s i n g 360 and Yar di Software

* Review m o n t h l y Preve n tive M a i n tenance (PM) work o rders u s i ng 360 - fol l o w-up with staff to c l ose out

* M a i nta i n l ease a n d ve n dor fi l es - i n clu d es set up p rocess for new te na n t and v e nd o r fi l es i n accord a nce w i th p roperty filing syst em

* Prepare move- i n/out reco n c i l i at i on form for General Manager ' s approval to i nsert/r e move tena n ts from computer syste m

* Ma i n ta i n and track t e na n t and vendor cert i ficates of i nsura n ce and m i scella n eo u s f i l e s

* Ma i n ta i n and ass i g n sec u r i ty access cards - i ss u e secur i ty/access car d s for bu i l d i ng and park i ng access, per t enan t authori zations

* Pre p ares a n d/or or d er s i gnage for the b u i l d i n g a n d gara g e

* U pdate l i st i ngs, such as emergency contact s , tenant l i sts, m er g e doc u ments, i nteroffice phone l i st i ngs, etc

* Prepare and track proposals for vendor-work to tenants

* Sort and d i str i b u te office mai l

* Pr e pare b u il d i ng n ews l ett e rs

* Pl an tenant events

* C onfere n ce room scheduli n g, coord i nat i ng, a n d char g i ng of build i n g confere n ce rooms

* Ord e r office sup p l i es and ma i n t a i n copy/supp l y room

* Prepare a n d track s e rv i ce c o ntract s , s t o r age agre e m e nts, or ot h e r p e nd i n g i t e m s i ssued by General Manager

* Other d uties as assign ed

* M i n i mal Accou n t i n g Req u i r e m e n ts - Accounts Paya b l e , Purchase Orders, Etc. - code i nvo i ces a n d enter i nto Yard I

* Month-end processing an d billing of work orders i n 360 and Yard i Systems

* Assi st i n bud g et preparati on



Requirements



* Associates or Bachelors Degree Required.

* Minimum of 2+ years of prior office experience

* Or any similar combination of education and experience

* Proficiency with Microsoft Office Suite

* Excellent phone and organization skills

* Ability to set priorities, meet deadlines, and multitask

* Strong writing, editing, and proofreading skills

* Excellent verbal and written communication skills

* Proven record of providing excellent customer service, both internal and external

* Excellent interpersonal skills

* Excellent attendance and punctuality

* Professional appearance and decorum at all times

* The qualified candidate will be detail oriented, able to handle multiple projects simultaneously, extremely professional, and customer service oriented



Physical Requirements



* Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day

* May involve periods of standing, such as operating at a copier/fax/scanner

* Regularly required to talk, hear, and use hands and fingers to write and type

* Ability to speak clearly so others can understand you

* Ability to read and understand information and ideas presented orally and in writing

* Ability to communicate information and ideas in writing and orally so others will understand

* Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays



Cushman & Wakefield is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.



Cushman & Wakefield is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.