Administrative Assistant-Human Resources -26111
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POST DATE 8/13/2016
END DATE 10/8/2016
West Virginia University Hospital
JOB DESCRIPTIONPOSITION DESCRIPTION
JOB TITLE & CODE:
Administrative Assistant (26111)
Director, Human Resources
POSITION SUMMARY: Coordinates activities and performs clerical and administrative support services to ensure smooth operation of the Human Resources department. All activities are performed while maintaining strict confidentiality of information.
EDUCATION AND EXPERIENCE:
High School diploma or equivalent plus two years additional training or related experience. One year of secretarial training may substitute for experience.
Able to type at least 35 wpm preferred.
Experience in Human Resources preferred.
CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an exhaustive list of all responsibilities and duties. Other duties may be assigned.
Provides excellent customer service while greeting and directing visitors/customers into the department.
Screens, evaluates, and prioritizes visitors and telephone calls in such a way that urgent situations are handled in an appropriate manner.
Participates in rotation for coverage of the reception area to provide the department with staffing of the telephone and reception area at all times.
Receives and screens visitors and telephone calls and ensures accurate and timely communications following WVUH policies and procedures.
Provides administrative assistance under direction of the recruitment team by completing tasks assigned. Administrative recruitment tasks include but are not limited to scheduling candidate interviews, completing candidate references checks, licensure/certification verifications, and education verifications, ordering criminal background checks and reviews criminal background results, and coordinating travel arrangements for candidates as needed.
Provides administrative assistance under direction of the human resources staff by completing assigned tasks. Administrative tasks include but are not limited to scheduling of meetings, drafting and sending correspondence, maintaining appropriate department records and files, distribution of mail, distribution of faxes, responding to email correspondence, preparing mass mailings, and requisition of office supplies.
Utilizes various personal computer applications (i.e., spreadsheets, databases, communications software, desktop publishing software and word processing software) to support the department.
Maintains department filing systems to maintain organization and compliant HR files.
Completes basic tasks within the Human Resources Information System (HRIS) to process name changes and new hire paperwork.
PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Extended periods of sitting.
Extended periods of computer and telephone usage
Must be able to move throughout the department work areas.
Must have clarity of speaking and hearing.
WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Standard, high volume office environment.
SKILLS AND ABILITIES:
Must possess basic computer knowledge and ability to operate standard office software.
Must possess strong oral and written communication skills.
Must have the ability to maintain high standards of confidentiality
Must have the ability to project a positive and professional image to internal and external customers
Date Reviewed/Revised: May 2016