Administrative Assistant I (Limited Term)
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POST DATE 9/3/2016
END DATE 1/2/2017
University of California - Merced
JOB DESCRIPTIONAdministrative Assistant I (Limited Term)
UC Merced Continuous Recruitment
Review of applications will occur as openings are available. This is a temporary employment pool.
Atwater, Merced and Fresno Centers
Background check may be required
The University of California, Merced is the newest and tenth campus of the University of California system and the first American research university built in the 21st century. With approximately 7,300 students, UC Merced has planned for additional student growth until we reach an enrollment of approximately 25,000 students. With undergraduate, graduate, and PhD programs, plans for a future medical school program, partnerships and community involvement, the UC Merced campus is continually evolving, requiring talented, knowledgeable and dynamic educators, researchers, management and staff.
Covered under University series concept / job specification for classification 4724. Under direct supervision works on operational and/or procedural assignments that are routine in nature, requiring limited judgment. Normally receives detailed instructions on all newly assigned work. Performs ongoing routine assignments with general supervision.
Under supervision, provide administrative support and front line contact to a school, division or department of the University of California Merced. Respond to public requests for general information by phone, electronic mail, and in person; schedule use of conference rooms and audio-visual and other related equipment; retrieve, sort and distribute mail; maintain reception area and supply room; coordinate maintenance of office equipment; prepare order for department supplies and services; prepare forms, labels, documents and spreadsheets from copy; copy documents; assist with filing and records maintenance; maintain a positive telephone manner and is overtly helpful in meeting customer needs. Other duties as may be assigned.
Review of applications will occur as openings are available. This is a temporary employment pool for Administrative Assistant I. This position is reopened every six months so please re-apply if you remain interested in the position. This position will close on December 31, 2016.
High school diploma or equivalent experience.
May have basic knowledge in administrative procedures including word processing, spreadsheet and database applications.
Requires basic verbal and written communication skills, active listening, and time management skills.
Excellent oral and written communication skills required, including use of proper grammar, punctuation, spelling and standard business formats.
Excellent computer skills and proficiency using MS Office suite.
Skill to read, understand, interpret and apply policies, practices and procedures in the areas of organization and other business related activities (UC and campus preferred).
Demonstrated organizational and project management skills including the ability to coordinate and prioritize a diverse workload, set and meet competing deadlines, and establish systems to effectively track projects and other information.
Ability to maintain complete discretion, confidentiality, sensitivity and professional judgment.
Strong customer service orientation; ability to respond effectively and in a business-like manner to questions or requests for service from individuals throughout the University.
Demonstrated knowledge of Windows based computer programs, specifically MS Word, Excel and PowerPoint.
Ability to work in a fast-paced work environment and support multiple functions with fluctuating priorities.
May require fingerprinting.
Click on the link below to use our new on-line application system.
If you do not have internet access you may mail your application, resume, and cover letter to: University of California, Merced, 5200 North Lake Rd., Merced CA 95343. Please list the job number on the subject line.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age or protected veteran status.
For the complete University of California nondiscrimination and affirmative action policy see: http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct.
As of January 1, 2014 the University of California, Merced will be a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at
E-Verify: Effective September 8, 2009, all employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.
For information on the comprehensive benefits package offered by the University of California visit: