Administrative Assistant II
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POST DATE 9/15/2016
END DATE 10/24/2016
JOB DESCRIPTIONAdministrative Assistant II is responsible for performing complex administrative and secretarial duties of a highly responsible and confidential nature.? Requires independent judgment and initiative.? Responsibilities include: providing work guidance and training other clerical employees; anticipating and preparing materials needed by management for conferences; manage calendars, travel arrangements, appointments, telephone calls, etc.; composing and typing correspondence requiring some understanding of technical matters; and collecting, compiling and analyzing data.? Typically reports to a Director level. Ability to multi-task. In-depth knowledge of Microsoft Office.? Proficient in spelling, grammar and composition.? Strong written and verbal communication skills.? Strong analytical skills.? Candidates must possess a High School diploma or equivalent with 3-5 years of related work experience.
-Manually insert Task Order, Contract number information on all agency Invoices monthly using Adobe Pro
-Email monthly Invoices to agencies via SalesForce. Invoice submissions via IPP, VIPERS, and MetTel.
-Mail hardcopies of Invoices to agencies that require it
-Maintain the Invoice deliverables spreadsheet with POC information
-Work with billing to resolve any Invoice issues and disputes
-Provide CDRs and RUIR to agencies that request it ? work with billing
Check requests (ongoing):
-Process all W-9 and check requests via PeopleSoft (PS access would be needed)
-Track status of payments
Additional support as needed; projects, etc. Maybe assist with Customer inquiries, if needed.
Basic knowledge of Excel and Word We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.