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Administrative Assistant III 8/11/2016

Anuva Resource Solutions Los Angeles, CA

Company
Anuva Resource Solutions
Job Classification
Full Time
Company Ref #
28725011
AJE Ref #
575854441
Location
Los Angeles, CA
Job Type
Regular

JOB DESCRIPTION

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Administrative Assistant III

Los Angeles, California

FULL TIME

SALARY 80 K

JOB DESCRIPTION
The Administrative Assistant in this position will provide diverse, advanced and confidential administrative support. Such support functions include gathering, compiling and reporting information relevant to/for team and managing a number of different and often conflicting objectives, projects and activities at one time. Significant multi-tasking abilities are required. Regular involvement in high-level client contact and exposure to sensitive information requires that the AA use considerable tact, diplomacy and judgment. Advanced administrative and analytical skills are essential. Responsibilities include:

* Extremely heavy calendar management; coordinating and scheduling internal and external meetings
* Extensive scheduling of international and domestic travel
* Comprehensive phone coverage and expense processing
* Communicating and interacting internally with all levels of the group and across business functions, finance, personnel, and technology, as well as externally with clients and their teams
* Serving as a resource for basic company policies and procedures
* Assist business management with day-to-day activities and ad-hoc projects
* Quickly learning and keeping up to date on a variety of software programs
* Performs diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence
* Usually relieves management of administrative details
* Gathers, compiles and reports information relevant to/for department
* May manage a multiple different and conflicting objectives, projects or activities at one time
* Communicates with executives and line management to gather or convey relevant information
* May be involved in high-level client contact and exposure to sensitive information
* Must use considerable tact, diplomacy and judgment have advanced administrative and analytical skills and knowledge of a variety of software programs

Qualifications:

QUALIFICATIONS
* 5+ years Investment Banking or financial services support experience, executive-level support preferred
* Polished and professional in person, phone and email communications
* Significant time management, organization, multi-tasking and prioritization skills
* Advanced skills in Outlook and other MS Office programs (Excel, Work, PowerPoint)
* Strong attention to detail, ability to work effectively under pressure and time constraints
* Concur or similar experience processing travel and expenses
* Exemplary demonstrated work ethic
* Ability to learn quickly and take on new responsibilities