Administrative Assistant III

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POST DATE 8/11/2016
END DATE 12/19/2016

Anuva Resource Solutions Los Angeles, CA

Los Angeles, CA
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #


Administrative Assistant III

Los Angeles, California



The Administrative Assistant in this position will provide diverse, advanced and confidential administrative support. Such support functions include gathering, compiling and reporting information relevant to/for team and managing a number of different and often conflicting objectives, projects and activities at one time. Significant multi-tasking abilities are required. Regular involvement in high-level client contact and exposure to sensitive information requires that the AA use considerable tact, diplomacy and judgment. Advanced administrative and analytical skills are essential. Responsibilities include:

* Extremely heavy calendar management; coordinating and scheduling internal and external meetings
* Extensive scheduling of international and domestic travel
* Comprehensive phone coverage and expense processing
* Communicating and interacting internally with all levels of the group and across business functions, finance, personnel, and technology, as well as externally with clients and their teams
* Serving as a resource for basic company policies and procedures
* Assist business management with day-to-day activities and ad-hoc projects
* Quickly learning and keeping up to date on a variety of software programs
* Performs diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence
* Usually relieves management of administrative details
* Gathers, compiles and reports information relevant to/for department
* May manage a multiple different and conflicting objectives, projects or activities at one time
* Communicates with executives and line management to gather or convey relevant information
* May be involved in high-level client contact and exposure to sensitive information
* Must use considerable tact, diplomacy and judgment have advanced administrative and analytical skills and knowledge of a variety of software programs


* 5+ years Investment Banking or financial services support experience, executive-level support preferred
* Polished and professional in person, phone and email communications
* Significant time management, organization, multi-tasking and prioritization skills
* Advanced skills in Outlook and other MS Office programs (Excel, Work, PowerPoint)
* Strong attention to detail, ability to work effectively under pressure and time constraints
* Concur or similar experience processing travel and expenses
* Exemplary demonstrated work ethic
* Ability to learn quickly and take on new responsibilities