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Administrative Assistant III

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POST DATE 9/17/2016
END DATE 10/25/2016

University of California - Los Angeles Medical Centers Los Angeles, CA

Los Angeles, CA
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Entry Level (0 - 2 years)


Job Title:
Administrative Assistant III

UCLA Title:
_____Assistant III

Job No.:

Work Hours:
8:00 a.m. - 5:00 p.m.

Work Location:
Westwood, CA

Job Type:


Minimum Salary:
$21.32 / $3710

Maximum Salary:
$30.55 / $5316

Layoff Referral Deadline:

Bargaining Unit:


Provide administrative support to the full time Faculty Spine Neurosurgeon here at UCLA David Geffen School of Medicine and at Santa Monica UCLA Medical Center. Coordinate scheduling and management of patient surgeries. Responsible for the preparation and submission of patient billing. Maintain administrative and confidential files. Organize and coordinate physician s daily activities. Compose general and routine correspondence. Organize and maintain a computer calendar system, including patient scheduling; prepare a database for patient paperless charting. Triage incoming calls. Answering multi-line telephone system and providing triage to callers. Maintain office-filing system including patient charts, films, and archived files. Maintain physician s calendar for surgeries and clinical appointments. Participate in patient care services including: screening patients, scheduling appointments, scheduling surgical procedures, ancillary tests, coordinating patient referrals, and facilitating patient requests, processing medical records requests, disability forms, producing various letters at patient and doctor s requests. Photocopy, mail and distribute physician s clinical dictation. Assist in preparation and function of clinical service and billing and collection of co-payments. Assist with other projects and administrative tasks as needed. Process the Department of Neurosurgery s outpatient charges, inpatient charges and surgical procedure documents for submission to billing agency. Auditing of Department s billing submissions for accuracy and correctness. Provide assistance to billing agency for collections on outstanding patient balances.

May be required to provide clinical and administrative support at satellite location of clinic being UCLA Santa Monica Orthopaedic Clinic. May be required for preparation of Santa Monica Clinic. May be required to provide point of service contact for outpatient clinic setting in Santa Monica Clinic regarding patient needs, fellow or resident s needs.


Ability to establish and maintain cooperative and collaborative working relationship with administrative, clinical and academic personnel. Ability to accept ambiguous circumstances and take action where answers to a problem are not readily apparent. Skill in working independently and following through on assignments with minimal direction. Knowledge of neurosurgical medical terminology to communicate effectively with physicians, nurses and other members of the health care community. Current knowledge of neurosurgical diagnosis, treatments, and terminology. Excellent typing skills. Working knowledge of PC and mainframe computers including the following software: Microsoft Word, Microsoft Outlook, Microsoft Exchange, Excel, Windows. Ability to perform with frequent interruptions.

Complete Application