This job is no longer active. View similar jobs
At Ameritas, Fulfilling life is what we do daily. We continuously strive to help our customers and employees enjoy life at its very best by reducing uncertainty, helping grow assets and protecting what is most cherished. We re here to help people put worry behind and the future ahead and help enable a life that s rich in family, happiness, health and financial security. When lives are Fulfilled, our mission is Fulfilled.
Ameritas is seeking an Administrative Assistant to drive the business by facilitating timely and efficient operations to the Group Field Sales Vice President in support of achieving the strategic and operational goals and objectives of the enterprise.
The ideal candidate will handle the details of confidential and critical nature, and must function efficiently and effectively in a fast-paced professional environment. They will have proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources, and organize and maintain administrative processes that are essential to this position. They will be dynamic, high-energy, versatile, highly organized, and possess the ability to think outside the box while problem solving, and able to support cross-functional coordination in a fast pace environment.
Assists assigned Group Division Officer to assure efficiency, consistency and continuity of daily activities to achieve the strategic and operational goals and objectives of the enterprise including:
Scheduling appointments/meetings, identifying importance of meetings which may necessitate reprioritizing and revising schedules to meet expected outcomes
Managing daily calendars, advancing and pulling pertinent information for review and preparation for upcoming meetings
Assisting with development and distribution of bi-weekly staff meeting agendas, transcribing meeting minutes and distributing to members
Prepares slide presentations given to internal associates and external guests
Reviewing incoming correspondence i.e., electronic mail, fax, mail, identifying information necessitating immediate attention or response. Completing further research and collection of information helpful in responding.
Drafting internal and external correspondence
Answering incoming calls, channeling appropriately and relaying messages effectively and efficiently
Processing outgoing correspondence and documentation. This includes drafting correspondence, transcribing and typing from written correspondence, etc.
Developing efficient filing and follow up system for easy access and assurance of meeting timelines
Coordinating travel and meeting arrangements, identifying lowest cost possible while still achieving business purpose
Tracking and reporting PTO account status
Supporting the quality process by participating on one or more quality teams
Maintains strict confidentiality when working on projects of a sensitive nature.
Interacts with others in division management team, key stakeholders in corporate services and all levels of management within the division. Promotes positive and active relationships between assigned Group Division Officer and associates at all levels of the company, and promotes a positive image of the company to contacts outside the company.
Other duties as assigned such as:
Reviewing publications/subscription notices for assigned Group Division Officer and preparing vouchers for approval.
Processing and distributing standard forms needing approval
Drafting general correspondence i.e., congratulatory letters/notes, etc.
Completing other specific tasks as assigned by assigned Group Division Officer
Our associates are our most valuable asset. Our benefits reflect Ameritas' commitment to our associates and their families.
Ameritas offers a comprehensive benefit package to all associates, including:
PPO Health Insurance Plans
HSA & employer contributions
Dental coverage (including Lasik and Hearing Care benefits)
Wellness program, resources and information
Fitness Subsidy Program
Dependent Care flexible spending accounts
Flexible paid time off (PTO)
Paid Community Service/Volunteer Leave
We are Ameritas: proud to say we're in the business of fulfilling life. APPLY NOW - we'd like to know more about you
Required Knowledge and Skills:
The incumbent should have at least 3-4 years of administrative assistant experience.
Possess strong organization and communication skills.
Proficient in PC skills including: Microsoft Word, Excel and PowerPoint.
Inter-personal skills are necessary in working effectively with all levels of management and diverse personalities.
Shorthand or speedwriting skills and experience in making travel arrangements would be helpful.
Proactive and self-directing, taking initiative on high priority projects to meet the demands of this position.
Incumbent must have knowledge of organizational structure of company, specifically the group division, its functional areas and dedicated corporate services, in developing effective work flow processes and understanding the impact of decisions made and assuring appropriate communication is provided to key stakeholders. More in-depth knowledge of the functional area being supported is needed to properly prioritize projects/tasks to assure deadlines are met. The incumbent acts as a liaison between assigned Vice President and reporting staff.
Mission Critical Competencies
Factor I: Strategic Skills
* Functional/Technical Skills
* Technical Learning
* Decision Quality
* Intellectual Horsepower
* Learning on the Fly
* Problem Solving
* Strategic Agility
Factor II: Operating Skills
* Process Management
* Total Work Systems
Factor III: Courage
* Standing Alone
* Sizing up People
Factor IV: Energy and Drive
* Action Oriented
* Drive for Results
Factor V: Organizational Positioning Skills
Factor VI: Personal and Interpersonal Skills
* Interpersonal Savvy
* Peer Relationships
* Motivating Others
* Managing Vision and Purpose