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Administrative Assistant -26111

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POST DATE 8/26/2016
END DATE 11/3/2016

West Virginia University Hospital Morgantown, WV

Morgantown, WV
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Entry Level (0 - 2 years)
High School Diploma or GED



Job Title:

Administrative Assistant (26111)



Reports To:


FLSA Status:



September 2015


* High School diploma or equivalent plus two years additional training or related experience. One year of secretarial training may substitute for experience.

* Able to type at least 35 wpm preferred.

SUMMARY: Provides secretarial and administrative support for the Department

ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. Other duties may be assigned.

*A. Types, edits and composes reports and correspondence of routine nature, as well as matters requiring confidentiality.

*B. Coordinates travel arrangements and itinerary.

*C. Schedules appointments and/or meetings and maintains daily calendar.

*D. Assists with record keeping for departmental budget. Processes requisitions for payment. Produces monthly budget reports.

*E. Screens telephone calls, and routes calls to appropriate party. Executes judgment and knowledge to answer questions within area of knowledge.

*F. Maintains responsibility for all incoming mail. Screens all incoming correspondence. Answers routine correspondence independently.

G. May attend meetings and take minutes.

H. May be involved with departmental residency and/or medical student program. Provides assistance to residents or students. May compile and maintain student, resident and faculty files. May ensure completeness and accuracy of information contained in files.

I. May provide assistance to faculty and/or residents working on projects. This may include obtaining requested research materials and preparing presentation materials.

J. May calculate statistics for departmental reports, i.e., number of patients seen, number of lectures given, etc.

K. May type manuscripts and journal articles.

PERFORMANCE STANDARD: Adheres to the established Performance Expectations for WVUH Employees in the areas of People, Service, Performance Improvement, and Shared Values & Culture.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Manual dexterity used in operating standard office equipment. Prolonged periods of sitting. May be required to walk to various areas throughout the department or medical complex. This may require use of elevators and/or stairs.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge, Skills and Abilities:

* Previous experience with payroll preferred

* Basic computer knowledge and ability to operate standard office software preferred

* Knowledge of medical terminology preferred

* Prior experience with of Microsoft Office Suite software applications, including, but not limited to, Word, Excel, Access, Power Point and Outlook is preferred

* Good verbal and writing skills preferred

* Basic mathematical skills preferred


WVU Hospitals, a 531-bed tertiary care center, serves as the primary teaching destination for West Virginia University’s health professions schools. We are a member of the West Virginia University Health System.The clinical excellence of WVU Hospitals has been nationally recognized (Level One Trauma Center, Magnet recognition for nursing, etc.), and we are widely considered a leading employer of choice for our employee-friendly environment and approach.WVU Hospitals includes the flagship hospital Ruby Memorial, which houses WVU Medicine Children’s on the sixth floor and the Jon Michael Moore Trauma Center, and also includes Chestnut Ridge Center on the same campus in Morgantown.

Company Size:
5,001-10,000 Employees
Health Care
Social Media:
1 Medical Center Dr
Morgantown, WV 26506

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