Administrative Assistant -26111
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POST DATE 8/26/2016
END DATE 11/3/2016
West Virginia University Hospital
JOB DESCRIPTIONJOB DESCRIPTION
Administrative Assistant (26111)
* High School diploma or equivalent plus two years additional training or related experience. One year of secretarial training may substitute for experience.
* Able to type at least 35 wpm preferred.
SUMMARY: Provides secretarial and administrative support for the Department
ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. Other duties may be assigned.
*A. Types, edits and composes reports and correspondence of routine nature, as well as matters requiring confidentiality.
*B. Coordinates travel arrangements and itinerary.
*C. Schedules appointments and/or meetings and maintains daily calendar.
*D. Assists with record keeping for departmental budget. Processes requisitions for payment. Produces monthly budget reports.
*E. Screens telephone calls, and routes calls to appropriate party. Executes judgment and knowledge to answer questions within area of knowledge.
*F. Maintains responsibility for all incoming mail. Screens all incoming correspondence. Answers routine correspondence independently.
G. May attend meetings and take minutes.
H. May be involved with departmental residency and/or medical student program. Provides assistance to residents or students. May compile and maintain student, resident and faculty files. May ensure completeness and accuracy of information contained in files.
I. May provide assistance to faculty and/or residents working on projects. This may include obtaining requested research materials and preparing presentation materials.
J. May calculate statistics for departmental reports, i.e., number of patients seen, number of lectures given, etc.
K. May type manuscripts and journal articles.
PERFORMANCE STANDARD: Adheres to the established Performance Expectations for WVUH Employees in the areas of People, Service, Performance Improvement, and Shared Values & Culture.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Manual dexterity used in operating standard office equipment. Prolonged periods of sitting. May be required to walk to various areas throughout the department or medical complex. This may require use of elevators and/or stairs.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Knowledge, Skills and Abilities:
* Previous experience with payroll preferred
* Basic computer knowledge and ability to operate standard office software preferred
* Knowledge of medical terminology preferred
* Prior experience with of Microsoft Office Suite software applications, including, but not limited to, Word, Excel, Access, Power Point and Outlook is preferred
* Good verbal and writing skills preferred
* Basic mathematical skills preferred