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Administrative Assistant

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POST DATE 9/9/2016
END DATE 10/9/2016

Newmark Grubb Knight Frank NEW YORK, NY

Company
Newmark Grubb Knight Frank
Job Classification
Full Time
Company Ref #
4296
AJE Ref #
576122787
Location
NEW YORK, NY
Job Type
Regular
Education
High School Diploma or GED

JOB DESCRIPTION

APPLY
Description:
Job Summary:
Professional, skilled, personable and polished
Administrative Assistant needed for very busy real
estate office. Supports Executive MD and 2 Senior MDs.
Overtime is mandatory for this position, late nights and
occasional weekend work. Must be flexible and detail
oriented and able to work with high level brokers in a
high energy environment.
Essential Job Duties:
1. Prepare letters, proposals, charts, tables and other
documents using various software packages.
2. Create moderately complex correspondence,
spreadsheets and presentations.
3. Prepare and process expense forms.
4. Create and maintain marketing materials to include
flyers, etc.,
5. Provide support through copying, faxing, scanning,
and mailings as requested.
6. Must be flexible and able to work with different
teams/staff/departments as needed.
7. Prepare items in relation to meetings, including but
not limited to: creation and assembly of documents for
distribution, update reports, etc.
8. Schedule and organize meetings, conference calls and
appointments.
9. Coordinate travel arrangements including air
reservations, scheduling options, hotel reservations,
and car rental reservations.
Skills, Education and Experience:
High School diploma required; Bachelor s or Associates
degree preferred
Minimum 2 years experience as an Administrative
Assistant, related industry experience a plus
Proficiency in Microsoft Word, PowerPoint, Excel,
Outlook and internet research skills
Excellent written and verbal communication skills
Ability to prioritize multiple high priority projects
Ability to work independently as well as part of a
team
Ability to maintain discretion regarding personnel and
industry-related matters
Ability to interact successfully with all levels of
company
Must be detail oriented to ensure accurate
deliverables
Highly motivated and strong work ethic
May perform other duties as assigned
Physical Requirements
Rarely
(0-12%)
Occasionally
(12-33%)
Frequently
(34-66%)
Regularly
(67-100%)
Seeing: Must be able to read reports and use computer
X
Hearing: Must be able to hear well enough to communicate
with co-workers
X
Standing / Walking
X
Climbing / Stooping / Kneeling
X
Lifting / Pulling / Pushing
X
Fingering / Grasping / Feeling: Must be able to write,
type and use phone system
X
Working Conditions: Normal working conditions with the
absence of disagreeable elements.
Note: The statements herein are intended to describe the
general nature and level of work being performed by
employees, and are not to be construed as an exhaustive
list of responsibilities, duties, and skills required of
personnel so classified.
Newmark Grubb Knight Frank is an Equal Opportunity
Employer, M/F/D/V
Requirements:
Req. Code : 4296