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Administrative Assistant/Receptionist

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POST DATE 8/16/2016
END DATE 11/2/2016

EMCOR Group Mc Lean, VA

Company
EMCOR Group
Job Classification
Full Time
Company Ref #
EB-1087881531
AJE Ref #
575892716
Location
Mc Lean, VA
Experience
Entry Level (0 - 2 years)
Job Type
Regular

JOB DESCRIPTION

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About Us:

EMCOR Facilities Services ( EFS), an EMCOR core business, services over 1 billion square feet of space worldwide. From corporate campuses to single sites, EFS provides a range of services that support mission-critical areas of financial services, manufacturing, pharmaceutical, transportation, and government sectors.

Job Title: Administrative Assistant/Receptionist

Job Summary: Provides general office duties to support the client business; Compiles and maintains records of business transactions and general office activities of establishment by performing the following duties. Provides support to office end-users, senior level sales executives, customers, and FM managers; performing administrative duties using some independent initiative and judgment. Must demonstrate knowledge of company policy and organization. Must exhibit professionalism on consistent basis, use general office equipment and PC in performing assigned tasks. Answer telephone and takes and relays messages. Must be an independent worker and work under normal supervision.

Qualifications: include the following. Other duties may be assigned.

Coordinate and implement special projects; maintain confidential files; attend staff meetings, take and distribute minutes and follow-up on action items.

Coordinate meetings both internally and externally; maintain calendars and/or daily schedules for the office.

Communicate with managers outside the local office and across functions; communicate with outside customers and vendors

Coordinate with FM manager and IT specialists with new hire and existing employee moves by establishing IT accounts, telephone extensions, badges, etc.

Screen telephone calls, distribute mail, update contact lists and maintain literature room

Keeps accurate files of all office related issues, ensuring files are up to date and complete.

Provide back-up telephone coverage for the office

Type letters, reports and other correspondence

Order office supplies

Answers incoming calls, receives visitors and customers in person and direct to appropriate locations and parties.

Answer incoming calls utilizing a multi-line telephone system; Update phone listings.
Receive visitors, determine the nature of the visit and direct/announce accordingly; Also enforce appropriate security directives ( ie, issuing visitor s badges, sign in/out logs).

Complete clerical work such as; typing, filing, sorting and distributing mail.

Process GELCO, EMR's and check requests.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

OTHER SKILLS AND ABILITIES

Ability to successfully complete the required company training.

Must be able to work varying shifts, weekend and holidays as needed. Experience supporting a large sales organization

Experience scheduling meetings, travel, events

Experience producing reports and filing expenses

Ability to multi-task

Ability to work independently

Communication skills

Interpersonal skills

Organizational skills

Time management skills

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. EOE M/F/Vet/Disabled