Administrative Assistant -
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POST DATE 9/12/2016
END DATE 10/24/2016
JOB DESCRIPTIONAppleOne is seeking an Administrative Assistant to work with on of clients located in the East Valley. The position is Temp-to-Hire and the client has an immediate and urgent need to get the position filled.
?Responsible for general office related and administrative duties such as monitoring and ordering standard office supplies; collating and assembling documents
?May also attend meetings and take and distribute minutes; schedule appointments and maintain manager's calendars; screen calls ?Coordinate all aspects of travel, inclusive of flights (global and domestic), hotels, and ground transportation
?Prepare and submit expense reports / reconcile payments with corporate card
?Closely monitors and maintains client?s calendar, and updates the calendar to include meetings, appointments, due dates, and client-related activities.
?Phone coverage and take detailed messages, respond to inquiries on behalf of Executive as appropriate
?Coordinate meetings (calendar management for global time zones) inclusive of conference rooms, catering, audio/multi-media set up
?Process check requests for payment of invoices as needed ?Provide backup support for colleagues during vacation/sick days, and assist their Executives as needed
?Prepare for mail all US/UPS/Fed Ex packages
?Pro actively demonstrates effective teamwork and provides assistance to others time permits. Works cooperatively with other departments and individuals in the client business unit
?Performs other related secretarial and administrative duties as assigned.
?must have experience as a administrative assistant preferably 1-3 years of related job experience ?Strong computer proficiency in the use of the MS Office (Word, Outlook, Excel and Power point) ?Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling and punctuation ?Ability to work effectively and pro actively within a team environment ?Strong time management skills and the ability to work under pressure in a fast-paced environment ?Good judgment and problem-solving skills ?Enthusiastic team player with a positive attitude who works well with others ?Resourceful / takes initiative / is proactive
We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.