Administrative Assistant - Temporary

Mercer is the global leader for trusted Human Resources and related financial advice, products and services. In our work with clients, we make a positive impact on the world every day. We do this by enhancing the financial and retirement security, health, productivity and employment relationships of the global workforce. Mercer has more than 19,000 employees serving clients in over 180 cities and 40 countries and territories worldwide. If you thrive on challenge, are passionate about ideas, love solving problems and truly enjoy connecting with people, we encourage you to explore the hundreds of job opportunities available through Mercer. Our core strengths in consulting, outsourcing and investments place Mercer in a unique position to help our clients achieve the extraordinary - and extraordinary results require extraordinary people. Mercer is an operating unit of Marsh & McLennan Companies.

Marsh & McLennan Companies is a leading global professional services firm with roots dating back to 1871. We employ over 50,000 employees in more than 100 countries with annual revenue exceeding $11 billion. Marsh & McLennan Companies is the parent company of a number of the world's leading risk experts and specialty consultants, including: Marsh, our insurance broker and risk advisor; Guy Carpenter, our risk and reinsurance specialist; Mercer, our provider of HR and related financial advice and services; and Oliver Wyman, our management consultancy.
The Administrative Assistant will support an individual or group by providing an in-depth knowledge of administrative procedures and tools required. Incumbent has basic understanding of the business service area, clients, key terms and service offerings. May handle sensitive information with professionalism and integrity while communicating openly and often among team members. Continually strives to promote smooth workflow and ensure client needs are met. Ensures Mercer standards are used in all document production. To fulfill the role, the Administrative Assistant will:
- Manage consultant(s) calendar; schedule meetings. Arrange travel for consultant(s); manage expense reimbursement for clients; complete time entry weekly. Process and/or coordinate completion of expense reports in a timely manner; handle monthly client invoicing (WebCAS), code population, and client marketing information (M-Drive)
- Establish, maintain and manage client subject files, personal working files and legal plan documents as applicable. Coordinate production of documents using available resources. Provide peer review of documents before final production/distribution to ensure quality control of final product
- Edit and create documents using PowerPoint, Excel & Word while ensuring all documents produced adhere to Mercer's global identity/document standards
- Adhere to best practices and expense control (i.e., travel rates, office supplies, catering, vendors, etc.). Contribute to accurate client/project budget management through accurate and prompt time entry
- Assist team with a variety of administrative tasks as assigned. Provide back-up AA support within and outside of business area as needed

- High School Diploma required; AA Degree or BA Degree preferred
- 2-3 years of administrative assistant experience, preferably in a consulting environment or professional service industry
-
Proficiency in Microsoft Office, with demonstrated expertise in Word, Excel and PowerPoint
-
Exceptional interpersonal, organizational, business communication and time management skills
-
Strong attention to detail and follow-up skills
-
Ability to work well under pressure, multi-task, and work efficiently against deadlines
-
Demonstrated problem solving capabilities
-
Excellent oral and written communication skills
-
Basic project management skillsMarsh & McLennan Companies offers competitive salaries and comprehensive benefits and programs including: health and welfare, tuition assistance, pension and 401K, employee assistance program, domestic partnership benefits, career mobility, employee network groups, volunteer opportunities, and other programs. For more information about our company, please visit us at: http://www.mmc.com/. We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. For more information, please visit us at: www.mmc.com/diversity.