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Administrative Assistant - UniFirst

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POST DATE 9/19/2016
END DATE 11/24/2016

UniFirst WILMINGTON, MA

Company
UniFirst
Job Classification
Full Time
Company Ref #
10700
AJE Ref #
576214444
Location
WILMINGTON, MA
Job Type
Regular

JOB DESCRIPTION

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Description:
The Information Technology department is seeking an
experienced Administrative Assistant professional
working in a fast-paced environment with Advance MS
Office Skills, ability to multi-task and meet deadlines.
Key Responsibilities:
* Perform general administrative & office support for
multiple Team Partners
* Managing calendar
* Travel arrangements
* Scheduling dept. training
* Ordering Department Supplies
* Process weekly AP invoices for payment
* Allocate expenses through JP Morgan Procurement
site
* PO Processing
* Equipment Orders for fulfillment of Incident
Management
* Maintain records of fiscal year spending
* Follow-up with vendors and/or Team Partners
* Monthly Reporting
* Department Metrics
* Reconciliation of Key Reports
* Maintain Department Organizational Charts
* Back up Assistance for Personnel Administration
* Handle Dept personnel records
* Payroll processing for staff of 100+
* Liaison for staff and Human Resources/Payroll
* Back up Assistant for Recruitment for Department
* Work with Management on job reqs
* Coordinate postings
* Filter candidates
* Schedule interviews
* Preparation of Offer Letter and new hire process
* Contract Maintenance
* Receiving & Directing visitors
* Daily mail distribution for department
* Receiving and tracking daily shipments
* Screen department telephone calls
Requirements:
* 2-5+ years related work experience
* Associates Degree and/or Certified Professional
Secretary designation preferred
* Advanced MS Office skills & Internet required
* Experience with using advanced Excel
functionality such as pivot tables, vlookup,
etc.
* Knowledge of Concur Travel Site
* Knowledge of OrgPlus
* Knowledge of JP Morgan Procurement or other
procurement site
* Must be organized, ability to multi-task with
excellent time management skills
* Ability to maintain composure and re-prioritize work
in a fast changing environment
* Ability to take initiative, assume responsibility,
and follow up as needed
* Ability to work independently, self-learner
* Accounting knowledge
* Strong editing and proofreading skills & unyielding
attention to detail
* Sensitivity to confidential information and matters
is required
* Ability to work well with all levels of internal
management & staff, as well as outside vendors
UniFirst offers a Fleet of Benefits, 50+ to be exact!
401K with Company Match
Profit Sharing
Health Insurance
Employee Assistance Program
Life Insurance
Supplemental Life Insurance
Long Term Disability
Vacation
Sick Time
Paid Holidays
Direct Payroll Deposit
Tuition Reimbursement
30% Employee Discount
Employee Referral Program
Where will a UniFirst Career take you?
As an industry leader in the rental, lease and sale of
uniforms and facility services products, UniFirst
Corporation has grown to become one of the largest
companies in the garment services industry.
UniFirst is recognized on the Forbes Platinum 400 -
Best Big Companies List. With over 11,000 employee Team
Partners and more than 220 facilities throughout the
United States, Canada, Mexico and Europe, you are never
just a number when you work for UniFirst. What sets us
apart from all other companies is that we still function
as a family run business. When you work for UniFirst,
you re family!
UniFirst Corporation has a strong history of promoting
from within. In fact, most of UniFirst's Senior Managers
have come from within the Company. Opportunities are
endless for those individuals who possess a strong work
ethic, a commitment to quality, and above all else, a
passion for delivering quality customer service, both
internally and externally.
Our culture is what makes UniFirst an organization that
stands out from the rest. Are you interested in loving
your job? Find out just how far a career with UniFirst
can take you.
UniFirst Corporation is an EEO/Affirmative Action
Employer M-F-Disability-Vet