Administrative Associate 1

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POST DATE 9/2/2016
END DATE 11/2/2016

Stanford University Stanford, CA

Stanford, CA
AJE Ref #
Job Classification
Full Time
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Stanford University

Administrative Associate 1

Job Number: 72337

The Department of Psychiatry & Behavioral Sciences at Stanford University's School of Medicine is seeking an Administrative Associate 1 at 75%FTE to provide routine administrative and operational support to a small group of Faculty and research staff.

Duties include:

Greet visitors and route them to appropriate individuals, answer phones, and serve as a resource on unit procedures and general inquiries.

Disseminate routine communications such as memos, notices, emails, and letters.

Perform office duties including, but not limited to, handling of incoming and outgoing mail, entering data into basic tables, reports, or spreadsheets, making copies, and monitoring and ordering of office supplies.

Track facility and/or office equipment, such as keys, vehicles, and projectors, via logs, and schedule repairs as needed.

Review invoices for accuracy, and initiate purchase requisitions.

Arrange meetings and assist with routine conferences including scheduling rooms, managing equipment, ordering meals and assembling materials.

May make travel arrangements as directed in compliance with unit, university, and sponsor policies.

Create and maintain files and filing systems.

Setup office spaces and/or support coordination of basic office moves.

May provide guidance to temporary and student employees on routine matters.

* - Other duties may also be assigned

High school diploma or equivalent.


Basic computer skills and demonstrated experience with office software and email applications.

Ability to follow through and complete assigned tasks.

Strong organizational skills and attention to detail.

Strong verbal and written communication skills.

Excellent customer service and interpersonal skills.


Constantly perform desk-based computer tasks.

Frequently sitting.

Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.

Rarely twist/bend/stoop/squat, kneel/crawl.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Job: Administration

Location: School of Medicine

Schedule: Part-time

Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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