Administrative Coordinator

This job is no longer active. View similar jobs.

POST DATE 9/8/2016
END DATE 10/14/2016

AstraZeneca Pharmaceuticals LP Gaithersburg, MD

Gaithersburg, MD
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Entry Level (0 - 2 years)


Job Description / Capsule br In addition to basic support, individual may support more Senior Managers and provide broader department support to a number of managers. Tasks may include booking meetings, maintaining documentation, establishes systems and structures for day to day functioning of their responsibilities. In some instances may supervise others and allocate resources as necessary. br br Position: br Typical Accountabilities br * Responds to more complex or escalated enquiries from other PA/secretarial staff br * Accesses the email accounts of Senior Managers supported to schedule their appointments and answer or redirect routine enquiries from internal or external sources br * Accurately transcribes, types, formats, and proof reads a wide variety of material (for example correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spreadsheet software. May complete in own language and English. br * Uses desktop publishing software to design more complex documents to support the work of the department they support br * Provides specialist project based administrative support when required br * Coordinates internal and external meetings / conferences so that they run smoothly, including scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available br * Performs other administrative tasks using independent judgement and discretion br * Prepares documents, presentation materials and official information releases and distributes to required stakeholders br * Coaches and mentors less experienced secretarial help desk staff to help them resolve problems br * Plans, organises, and schedules own workload through system maintenance so that all activities are completed accurately and on time br br