Administrative Specialist

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POST DATE 9/2/2016
END DATE 10/30/2016

Port of Houston Authority Houston, TX

Company
Port of Houston Authority
Job Classification
Full Time
Company Ref #
23173746.21602204
AJE Ref #
576068444
Location
Houston, TX
Job Type
Regular
Education
High School Diploma or GED
Required Licenses/Certifications
df-aj

JOB DESCRIPTION

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p class='MsoNormal' style='color: rgb(0, 0, 0); font-family:;' medium;'='' roman';='' new='' times='' b span style='font-family: Tahoma, sans-serif;' Position Summary: o:p /o:p /span /b /p p class='MsoNormal' style='color: rgb(0, 0, 0); font-family:;' medium;'='' roman';='' new='' times='' span style='font-family: Tahoma, sans-serif;' Provide administrative support for HSSE departments, as directed by Administrative Manager. o:p /o:p /span /p p class='MsoNormal' style='color: rgb(0, 0, 0); font-family:;' roman';='' new='' times='' justify;'='' medium;='' b span style='font-family: Tahoma, sans-serif;' /span /b /p p class='MsoNormal' style='color: rgb(0, 0, 0); font-family:;' roman';='' new='' times='' medium;='' 16.2pt;'='' b span style='font-family: Tahoma, sans-serif;' Responsibilities/Duties: o:p /o:p /span /b /p p class='MsoNormal' style='color: rgb(0, 0, 0); font-family:;' medium;'='' roman';='' new='' times='' /p ul li span style='font-family: Tahoma, sans-serif;' Responsible for timely preparation of documented procedures, manuals, for ISO 28000 requirements, including document formatting, form templates, and continuity. /span /li li span style='font-family: Tahoma, sans-serif;' Responsible for timely distribution, filing, and updates of ISO 28000 documentation and records. Accurately maintains ISO 28000 electronic files and records for updates or retrieval. /span /li li span style='font-family: Tahoma, sans-serif;' Assists with internal and external audits of ISO 28000, including corrective actions, and other documentation and reports as required. /span /li li span style='font-family: Tahoma, sans-serif;' Assists other HSSE departments with documentation, manuals, formatting of major plan documents. /span /li li span style='font-family: Tahoma, sans-serif;' Assists in updates to PHA website, and department Sharepoint sites. /span /li li span style='font-family: Tahoma, sans-serif;' Responsible for assisting in accurately processing purchasing requests for HSSE departments, according to established port procedures, for informal bids, check requests, and contracts. Communicates compliance requirements to vendors. Initiates requisition process for purchase orders. /span /li li span style='font-family: Tahoma, sans-serif;' Responsible to maintain accurate purchase order files and records. /span span style='font-family: Tahoma, sans-serif;' /span /li li span style='font-family: Tahoma, sans-serif;' Responsible to maintain accurate spreadsheets of budget vs expenditures. /span span style='font-family: Tahoma, sans-serif;' /span span style='font-family: Tahoma, sans-serif;' Reviews monthly GL and reports discrepancies for further review and action. Assists in review of quarterly budget reports, tracking of budgeted monies spent, annual budget. /span /li li span style='font-family: Tahoma, sans-serif;' Coordinates application, approval, and enrollment processes for security requirements in coordination with Credentialing Office, internal and external stakeholders. /span span style='font-family: Tahoma, sans-serif;' /span span style='font-family: Tahoma, sans-serif;' Schedules stakeholder training, including meeting support and documentation requirements for trainers. /span span style='font-family: Tahoma, sans-serif;' /span span style='font-family: Tahoma, sans-serif;' Coordinates information updates with Credentialing Office. Distributes information on security requirements to internal and external stakeholders. /span /li li span style='font-family: Tahoma, sans-serif;' Provides customer service support to phone and email inquiries regarding security procedures, forms, and processes. /span /li li span style='font-family: Tahoma, sans-serif;' Responsible for accurate and timely data entry for department spreadsheets. /span /li li span style='font-family: Tahoma, sans-serif;' Assist in creation, tracking, an