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Administrative Specialist 8/12/2016

University of California - Los Angeles Medical Centers Los Angeles, CA

Company
University of California - Los Angeles Medical Centers
Job Classification
Full Time
Company Ref #
H85376
AJE Ref #
575862224
Location
Los Angeles, CA
Experience
Entry Level (0 - 2 years)
Job Type
Regular
Education
Doctoral Degree

JOB DESCRIPTION

APPLY
Job Title:
Administrative Specialist

UCLA Title:
Admin. Specialist

Job No.:
H85376

Work Hours:
M-F/8:00am-5:00pm

Work Location:
Radiology, Vas IR

Job Type:
Career

Duration:
Indef.

Minimum Salary:
$20.31 / $3533

Maximum Salary:
$40.13 / $6983

Layoff Referral Deadline:
08/01/2016

Bargaining Unit:
99



JOB DUTIES:

Provide administrative and clerical support to assigned faculty and fellows in the Interventional Radiology Section. Coordinate and process requests for travel, vacation, meetings, conferences, absences and coverage in Section for faculty, visiting faculty, Clinical Instructors, Ph.D.s and students.Calendaring: Manage calendar for diverse committees, groups and activities of the Medical School, Medical School Admissions, Medical Group, Medical Staff Office, Hospital Administration, and Department of Radiological Sciences, in which assigned faculty participate. Answer and screen all incoming phone calls to Section faculty and transmit messages in timely fashion. Check voicemail regularly. Ensure that section administrative needs are met at all times through staggered absences of staff, procurement of temporary administrative support, cross-coverage, etc. Schedule meetings, lectures and conferences: obtain schedules of all involved, secure venue, send reminders, set up and take down presentation equipment if necessary. Take minutes of meeting, word process and distribute as requested. Prepare, process and maintain all material and reimbursements necessary for these events, including preparation of itinerary and agenda, as applicable. Perform financial management of Section: utilize online Business Info. System (BIS), communicate with Dept. Finance Office regarding section purchases, faculty academic account balances and reimbursements.



JOB QUALIFICATIONS:

Management skills to maintain and organize complex ongoing projects. Skill in operating a computer using various programs radiographs (plain films and CTs) into electronic format Ability to act as liaison to faculty, staff, patients, families, and other visitors. Working knowledge of medical terminology. Demonstrated skill in financial analysis, planning, preparation and administration for a budget with multiple complex funding sources. Ability to organize and manage large volumes of material in an established system with careful attention to detail. Ability to use office equipment such as: personal computer, calculator, phone, photocopier, fax, scanner, printer, and databases: e.g. Microsoft Office: Word, Excel, Power-Point, Access, etc.



Complete Application