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Administrative Specialist

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POST DATE 8/14/2016
END DATE 10/21/2016

University of California - Los Angeles Medical Centers Los Angeles, CA

Company
University of California - Los Angeles Medical Centers
Job Classification
Full Time
Company Ref #
H85884
AJE Ref #
575882784
Location
Los Angeles, CA
Experience
Entry Level (0 - 2 years)
Job Type
Regular

JOB DESCRIPTION

APPLY
Job Title:
Administrative Specialist

UCLA Title:
Admin. Specialist

Job No.:
H85884

Work Hours:
Monday - Friday, 8am - 5pm

Work Location:
3360 PVUB

Job Type:
Career

Duration:
Indef

Minimum Salary:
$20.31 / $3533

Maximum Salary:
$40.13 / $6983

Layoff Referral Deadline:
08/25/2016

Bargaining Unit:
99



JOB DUTIES:

Participate with the Translational Regulatory Team in all research activities as part of the Clinical Research Unit of the JCCC and Division of Hematology Oncology in the UCLA Department of Medicine while under the direction of the team leader, investigators, MSO, Financial Administrative Office (FAO), Medical Director, and Research Director (Senior Management). The incumbent is responsible for assisting with the regulatory coordination of clinical research studies. This includes responsibility for preparation, submission and maintenance of regulatory files to fulfill research requirements. Work with study monitors to process, review and collect the appropriate regulatory documents in a timely manner. Ability to work flexible hours and/or overtime to meet study deadlines and requirements. Work may be assigned by the team leader or Senior Management, and assignments may be changed on an as-needed basis in order to ensure that studies and patient care needs are handled appropriately and in a timely manner.



JOB QUALIFICATIONS:

Demonstrated working knowledge of current medical terminology specific to oncology, to accurately read entries in patient charts and record accurately and timely, information into study records and other appropriate research data forms. Clinical research experience, with in depth knowledge of clinical oncology as it pertains to clinical trials and studies. Demonstrated knowledge of good clinical practices for clinical research as defined by the FDA. Demonstrated organizational skills to efficiently and effectively provide data management/monitoring support for multiple clinical trials and projects, providing accurate information in a timely manner. Demonstrated understanding of confidential information, how it is defined, and demonstrated skill in maintaining confidential status of such information. Demonstrated ability to prioritize workload to meet demands of study team, Sponsor and FDA. Demonstrated knowledge of all components of the research process as it pertains to clinical trials and studies, i.e., IRB procedures and processes. Demonstrated interpersonal skills to work with patients, their families/ guardians, physicians, administrators, work colleagues, representatives from sponsors and other to achieve maximum efficiency in reaching and maintaining workplace goals in a professional manner. Ability to understand that work may be delegated by more than one person, depending on the individual needs of the clinical study and to carry out job responsibilities as assigned in a timely manner. Notify direct supervisor of any conflicts in demand on time or priorities. Computer skills using PC platform computers with proficiency in Excel, Word, Access to enter data and generate correspondence accurately. Demonstrated English writing skills to generate original correspondence, including reports, using correct grammar, syntax and punctuation. Demonstrated English verbal skills to obtain and convey accurate information, explaining research protocol and regulatory issues to outside personnel and UCLA staff and faculty. Ability to work at more than one site, travel to participating clinics and attend off-site staff meetings, conferences and investigators meetings.



Complete Application