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Administrative Specialist

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POST DATE 9/18/2016
END DATE 10/30/2016

University of California - Riverside Riverside, CA

Company
University of California - Riverside
Job Classification
Full Time
Company Ref #
201609081302
AJE Ref #
576211126
Location
Riverside, CA
Experience
Mid-Career (2 - 15 years)
Job Type
Regular
Education
Bachelors Degree

JOB DESCRIPTION

APPLY
ADMINISTRATIVE SPECIALIST

JOB NUMBER
FULL/PART TIME
SCHEDULE
SALARY

201609081302
Full Time
8AM - 5PM
$43,100 - $53,600

POSITION INFORMATION

Reporting to the Strategic Executive Administrative Team (SEAT) Director of Business Operations, the Administrative Specialist provides executive level administrative support to the Chancellor's Organization, Provost & Executive Vice Chancellor's organization, Vice Chancellor for Planning and Budget organization, and any other organizations as determined by the Chancellor and Provost/EVC. This position independently processes financial transactions including purchasing, travel & entertainment reimbursements; arranges travel, orders supplies for the office, and processes on-line orders for communications, fleet, printing and physical plant; assists on special projects as assigned including PowerPoint presentations; and proofreads/edits documents.. Provides support for the front-desk/reception area, including answering phones, scheduling meetings, and arranging catering; serves as the student assistant's supervisor; serves as the focal point for incoming correspondence to the Provost & Executive Vice Chancellor's Office; will serve as the BAS payroll liaison; has responsibility for maintaining the document management system; and will provide recruitment support to the Senior Human Resources Analyst.

EDUCATION

Education Requirements

DEGREE
REQUIREMENT

Bachelor's degree in related area and/or equivalent experience/training.
Required

EXPERIENCE

EXPERIENCE
REQUIREMENT

Minimum of 2 years of related experience.
Required

Demonstrated progressively responsible administrative experience in an office environment providing high levels of administrative support for staff and/or faculty.
Required

Experience in an academic environment.
Preferred

Demonstrated experience processing routine financial accounting transactions with an online financial system.
Required

Demonstrated experience using Microsoft Office software applications at an intermediate to advanced level.
Required

MINIMUM REQUIREMENTS

Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing.
Ability to use sound judgment in responding to issues and concerns.
Solid organizational skills and ability to multi-task with demanding timeframes.
Ability to use discretion and maintain all confidentiality.
Ability to work under the pressure of constantly changing priorities, unanticipated urgent demands, and multiple tasks.
Knowledge of Generally Accepted Accounting Principles, budgeting, and fund accounting.
Skill in accurate record keeping with strict attention to detail, and organizing tasks, documents and materials with efficiency and accuracy.
Demonstrated skill in drafting letters, memos, and reports for signature or review by supervisor, using correct spelling, grammar, punctuation, composition, text editing and formatting, and proofreading skills.

PREFERRED QUALIFICATIONS

Working knowledge of common organization-specific and other computer application programs.

Experience with UCR Financial System (UCRFS) applications (PeopleSoft, iTravel, ePay, web recharge, etc.).

Experience with maintaining both a manual document management system and an automated document imaging and management system.

Working knowledge of University administrative policies and procedures.

ADDITIONAL INFORMATION

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history and culture. UCR gives every student the resources to explore, engage, imagine and excel.

At UC Riverside we celebrate diversity and are proud of our #12 ranking among the nation for most diverse universities (US News and World Report 2013-2014). Become part of a place that fosters success for all its constituents, students, faculty, and staff, and where work/life balance and campus culture are integral to our way of life.

UCR is ranked 55th among top public universities (US News and World Report 2013-2014).

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

JOB DESCRIPTION DETAILS

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