Administrative Staff Assistant - Defense Systems
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POST DATE 8/30/2016
END DATE 5/2/2017
Charles Stark Draper Laboratory
JOB DESCRIPTIONMust be highly proficient in Microsoft Office Software; specifically: Word Excel Outlook and PowerPoint. Experience with PeopleSoft SharePoint and FilemakerPro or similar software a plus. Excellent organizational and communication skills required. Candidate must be team player and an independent thinker. Requires high school diploma and up to 5 years of directly related experience or completion of two years of college. Bachelor's degree preferred. Applicants selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information.
Provide administrative support to the Defense Systems program office staff. Duties include but are not limited to: Managing and manipulating internal data to derive meaningful metrics Creating and tracking reports presentations memos and other documents including proofreading all documents for clarity grammatical usage punctuation and formatting Special project and programmatic assignments including data entry efforts arranging and coordinating travel and processing associated expense reports Coordinating simple and complex internal and off-site meetings Ordering food for meetings and events Coordinating classified meeting set up badges and clearances Placing and tracking purchase requisitions Maintaining records/logs filing systems and office supplies Coordinating time sheet completion for staff and contractors Maintaining appointment calendars Preparing outgoing and sorting incoming mail including classified documents adhering to established procedures Answering and screening telephone calls taking clear and concise messages and responding to callers in clear and meaningful manner The selected applicant will be expected to work a consistent 8 hour day; Monday through Friday during standard business hours.
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