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POST DATE 9/2/2016
END DATE 10/29/2016

Lawrence Berkeley National Laboratory Berkeley, CA

Company
Lawrence Berkeley National Laboratory
Job Classification
Full Time
Company Ref #
82671
AJE Ref #
576076335
Location
Berkeley, CA
Experience
Mid-Career (2 - 15 years)
Job Type
Regular
Education
Bachelors Degree

JOB DESCRIPTION

APPLY
Berkeley Lab is Bringing Science Solutions to the World, and YOU can be a part of it!

In the world of science, Lawrence Berkeley National Laboratory (Berkeley Lab) is synonymous with "excellence." That's why we hire the best - whether in research, finance or other operations. This is a great opportunity to bring your top-notch skills to bear in support of world-class scientific research that addresses national and global challenges!

Position Summary:

Berkeley Lab's Data Science and Technology Department - a part of the Computational Research Division - is seeking a dynamic and well-organized professional Administrator to provide a comprehensive range of high-level administrative services and support. We focus on conceiving, developing, and applying leading-edge, innovative methods for solving data-intensive science problems.

This is an excellent career opportunity for a seasoned administrator to work with leading scientific professionals in a fast-paced, intellectually challenging environment.

Specific Responsibilities:

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Coordinate the daily activities/complex calendar/travel and events for the group leads and department head. Initiate and take the lead on certain activities as appropriate. Anticipate and resolve logistical issues that may arise given extremely busy schedules and rapidly changing priorities. This includes error-checking travel authorization and reimbursement requests.
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Support proposal preparation including budget development, gathering appendix materials, proofreading proposals, and tracking deadlines.
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Monitor and help plan department spending on project budgets.
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Track project deliverables and timely submission for projects involving department personnel.
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Submit department-published to the Berkeley Lab library and place on website, maintain department web site and department web pages on the divisional website.
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Manage preparation, logistics, and on-site activities for department meetings and conferences.
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Assist in development and proof-reading of project highlights, reports, papers and presentations.
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Manage department subcontract and purchasing needs, including spending against allocated subcontract funds.
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Manage department office and other spaces by working with appropriate Berkeley Lab operations personnel.
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Identify and lead administrative process improvements by analyzing administrative functions and suggesting improvements to the Computing Sciences Deputy.
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Maintain a calm and composed demeanor, exercising sound professional judgment and absolute discretion in order to effectively address sensitive issues that come before management.

Required Qualifications:

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Bachelors degree or equivalent experience and a minimum of three years of related experience or an equivalent combination of education and experience.
*

Substantial experience providing administrative support to a large research unit and ability to establish and implement complex administrative practices and procedures. This includes developing and recommending solutions to a variety of problems of moderate scope and complexity to formulate basic recommendations.
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Excellent composition and grammar skills with the ability to compose complex and/or sensitive business correspondence, edit material that may include technical language, proofread own and others work.
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Experience tracking complex budgets and subcontracts.
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Effective time management and organizational skills including ability to juggle multiple competing demands and independently prioritize administrative issues.
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Ability to work in a deadline-oriented, fast-paced environment while independently and effectively establishing and changing workload priorities in a shifting work environment using initiative, sound judgment, and understanding of the tasks.
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Proven skill in handling sensitive and confidential information and issues with a high level of discretion, integrity and diplomacy.
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Advanced experience with computers and technical skills using Microsoft Word, PowerPoint, Excel, calendar, email, and web browsing programs.
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Proven ability to develop and maintain positive working relationships both up and down the management chain. Ability to work independently as well as collaborate effectively with others to accomplish division tasks, initiatives, and projects.
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Ability to occasionally do light lifting (10-20 lbs.)
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Valid driver's license to occasionally drive people to meetings.

Additional Desired Qualifications:

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Experience with project tracking systems, databases, and spreadsheet programs.
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Experience working in a scientific, technology, or research environment.
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Solid understanding of LBNL/UC/DOE policies and procedures and ability to apply, interpret and implement complex regulatory policies.
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Experience with Laboratory-specific travel, time keeping, and procurement systems.

The posting shall remain open until the position is filled.

Notes:

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This is a career appointment.
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Salary is commensurate with experience.
*

This position requires completion of a background check.

Berkeley Lab addresses the worlds most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Labs scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energys Office of Science.

Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law.