Adminstrative Analyst -
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POST DATE 9/15/2016
END DATE 10/24/2016
Salt Lake City, UT
JOB DESCRIPTIONThis Adminstrative Analyst Position Features:
The Coordinator, Division Office & Event Support role will be responsible for performing activities to ensure Division offices are opened and staffed to serve the customer in their respective communities as well as perform activities to support a portfolio of distinguished and/or community events. Responsibilities include but are not limited to: mail management, general office operations, office volunteer management, donation/income processing, general event support, event materials & product support, data entry and standard reporting.
Major functions: Provide office supply management, to include ordering , inventory, receiving orders, and expenses?Responsible for event materials/product management - receiving orders, maintain inventory and distribute to appropriate staff
Oversee mail management, coordinate receipt and distribution of letters, packages, correspondence, sort mail, process all office bulk mailings, maintain postage due accounts and postage in metersProvide support for facility management, interact with building management and landlord as needed, serve as a liaison for the Facilities Department for annual building inspections injury incident reports, office closure, security point of contact, local point of contact for internal/ external office vendors
Provide general office operation support, coordinate office space utilization (i.e. work station/ offices) and equipment (phones/PC?s), manage off site / internal storage facilities, maintain and manage inventory of fixed assets (e.g. copiers, postage meters, laptops, wireless cards, LCD players, walkie-talkies, credit card machines, etc.), Process ePRFs for office related expenses and invoices, point of contact for AV equipment, conference rooms, office meetings and trainings (beverages, food, room preparation, supplies
?Serve as a liaison for the IT department, work with IT to resolve office wide computer related issues , act as point of contact for computer and hardware upgrades and phone system; return equipment to IT; serve as a systems super user for appropriate technology tools
?Oversee reception and front desk duties, receive incoming calls, provide assistance to callers; greet visitors and provide assistance, ensure office is covered during open hours, assist walk-in patients with mission needs when a mission support role is not in the office?Oversee office volunteer management, help recruit, train, direct, coordinate, maintain data, and support recognition efforts
?Oversees all donation processing and cash management received in the office according to cash management handling procedures to include incomplete memorials, batch headers, petty cash, bank deposits, event donations SSBC incidents, income or expense adjustments; act as point of contact for finance deposits, assist with inquiries related to income processing
?Create bank night kits: batch forms, accounting packets, log, bank bags, and income processing materials, night deposit keys ?Provide office communication support, office e-mail groupings, office information in the Cancer Resource Connection
?Provide Siebel service request support, handle and manage as assigned, reassign to the appropriate staff person as required
Event Support We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.