Assistant Director, Academic Affairs

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POST DATE 8/31/2016
END DATE 10/22/2016

Stanford University Stanford, CA

Stanford, CA
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Stanford University

Assistant Director, Academic Affairs

Job Number: 72249

Note: Not all unique aspects of the job are covered by this job description

Job Purpose:
The Office of Academic Administration at the Stanford Graduate School of Business (GSB) manages faculty affairs, faculty development, and faculty-related human resource functions for the GSB. Academic Administration seeks an Assistant Director, Academic Affairs, who will manage processes related to course planning and course evaluations in the GSB.

The Assistant Director, Academic Affairs, will work with the Director of Academic Affairs to facilitate and optimize School's course planning process. This involves working directly with the faculty members as well as the Senior Associate Deans and other GSB constituents to ensure a complete course schedule for the students. In addition, the Assistant Director will be responsible for driving all aspects of the course evaluations process, in addition to various reporting tasks which are central to Academic Administration.

Core Duties and Responsibilities:

Independently implement, administer and evaluate day-to-day activities as they relate to course scheduling and course evaluations; act as they key contact person for Academic Administration in the following areas:

o Drive the process for annual course planning with minimal supervision . Prepare and open the Course Planning System, work with faculty members to collect course preferences and details. Work with Senior Associate Deans, Area Coordinators, the PhD Office, and CIRCLE to complete the portfolio of courses to be offered each year, ensuring that all required courses are offered and all faculty teach required loads.

o Work with Academic Operations (AO) to collect course details for each section of courses taught at the GSB. In tandem with AO, negotiate with faculty to create the schedule for each section and enforce policies with respect to scheduling courses.

o Produce, circulate and update the Course Master Listthe course assignment process culminates in the production of a table of courses and sections and faculty members responsible for teaching these sections by quarter. Oversee all changes to the academic variables of these sections.

o Run the quarterly course evaluation process, working with the University Registrar's Office and the GSB Academic Operations office in collecting evaluation data and producing all the reports required for the deans, the faculty, and the students at the end of each quarter. Oversee the collection of course evaluations and communications with both faculty and students during the evaluation terms. Manage the relationship with the outside vendor for the online evaluation system.

Evaluate programs, policies and procedures related to course planning and course evaluation. Identify issues, and develop alternative solutions which may include changes to programs, policies and procedures.
Review and analyze trends to advise and develop recommendations to achieve or modify the goals of the GSB with respect to curriculum.
Represent Academic Administration related to course planning and course evaluation within the school and at the university.
Special projects: work with Digital Solutions, other GSB departments and the university on the online course evaluation system and creation of a new Course Planning System.
Other duties as assigned.


Education & Experience:

Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

Demonstrated ability to prioritize own work and multi-task.
Demonstrated excellent organizational skills.
Demonstrated ability to take initiative and ownership of projects.
Ability to communicate effectively both orally and in writing.
Ability to routinely and independently exercise sound judgment in making decisions.
Demonstrated experience working independently and as part of a team.
Relevant subject matter knowledge.
Ability to direct the work of others, for jobs requiring supervision.

Certifications and Licenses:



Constantly perform desk-based computer tasks.
Frequently stand/walk, sitting, grasp lightly/fine manipulation.
Occasionally use a telephone.
Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.



Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, .

Job: Administration

Location: Graduate School of Business

Schedule: Full-time

Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.