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Assistant Director of Finance

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POST DATE 9/17/2016
END DATE 10/17/2016

Kimpton Hotels & Restaurants Cambridge, MA

Cambridge, MA
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Entry Level (0 - 2 years)


Kimpton Marlowe, a Fortune Magazine Top 100 Places to Work is seeking a qualified, dynamic candidate for the position of Assistant Director of Finance to join our Accounting & Finance team for the Hotel Marlowe. Our mission is to be the best loved Hotel & Restaurant Company so regardless of position, we look for individuals who are passionate about providing genuine heartfelt care to our guest and employees. What you get to do: Directs financial activities of an organization by performing the following duties personally or through accounting staff. Your day-to-day include the following. Other duties may be assigned. DAILY * Prepare Daily Flash Report and distribute to GM, President, and Corp. Controller * Ensure daily deposit of cash receipts and credit card receipts, along with issuing deposit slips for pick-up. * Prepare Change Fund for Front Desk and cashier banks. Order change as necessary. * Complete Income Audit checklist. * File documents, statements, letters, etc., and prepare responses. * Review Guest request, copies of folios, billing corrections, etc. * Follow-up with Travel agent re: commission check request. * Update daily log or credits back to guest on no-shows if necessary. * Process travel agent commission daily. * Direct billing as follows: 1) bill to customer daily; 2) process payment checks; 3) adjustments if necessary. * Supervise filing system for dead folios/reservations, registration slip and correspondence. * Maintain Personnel files. * Issue emergency payment checks if necessary. * Process credit applications. SEMI-MONTHLY * Prepare and distribute P/R analysis. * Hotel: Code invoices. Tabulate multiple invoices and verify with statements. * Process payment checks. * Balance A/R aging reports, including trade-out. * Restaurant: Prepare and distribute semi-monthly flash report. MONTHLY * Pay all taxes due. * Supervise inventory record keeping. Do inventory audit if necessary. Complete extensions as necessary. * Calculate and pay rent where applicable. * Prepare group insurance eligibility list and calculate and pay premium. * Calculate and pay management fees. * Prepare G/L for financial reports. * Prepare bank reconciliations. * Restaurant: Preliminary F/S issued by 5th working day of the month. * Prepare P/L variance analysis as required. * Calculate and fund FF&E reserve. * Prepare key indicators report. * Prepare supporting work sheets for assets, liabilities accounts. * Do cost efficiency analysis - make recommendations for improvement. QUARTERLY * Room tax, and sales tax due. * Partner cash distributions due. ANNUALLY * Assist in preparing coming year's operation budget (due in November). * Assist in preparation of the Capital Improvement Budget. * Evaluate current year performance. Provide constructive suggestions. * Assist in preparation of schedules requested by outside auditors. SUPERVISORY RESPONSIBLITIES: * Assist in managing the Accounting Department. Assists in the overall direction, coordination, and evaluation of this unit. * Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Specific experience we're seeking: QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: Prior experience required. Depending on the role degree may be required. LANGUAGE SKILLS: Ability to read, write, and verbally communicate effectively and professionally with other business departments, guests, and vendors. Ability to diplomatically deal with difficult situations and people, while exhibiting a consistent level of professionalism. PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to stand, walk, and talk or hear. The employee frequently is required to use hands to finger, handle, or feel objects, or telephone. The employee must regularly lift and/or move up to 10-25 pounds and frequently lift and/or move up to 50 pounds. MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. (Please note: management reserves the right to change, modify, and/or alter any of the duties listed above to meet business demands).