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Assistant Facility Manager

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POST DATE 9/11/2016
END DATE 10/11/2016

Cushman & Wakefield, Inc. Richardson, TX

Location
Richardson, TX
AJE Ref #
576137795
Job Classification
Full Time
Job Type
Regular
Company Ref #
R10010-1528

JOB DESCRIPTION

Job Title

Assistant Facility Manager

Job Description Summary

The Assistant Facility Manager is responsible for providing support to the occupant with facility related request and services. This position will report to the Regional Facility Manager. Provide support to the Regional Facility Manager coordinating the work of the support staff and service providers.



The duties include, but are not limited to: the oversight of vendors; including coffee, vending, copy room supplies, first aid, fire extinguishers, janitorial, audio visual, secured shredding, and mailroom. Other responsibilities are management of support staff, including building engineers.



Responsible for the implementation and documentation of site safety plans and all Cushman and Wakefield operational standards and guidelines as well as site specific standards, policies, and procedures relating to the facility department support team. These activities align with management agreements, client requirements and Cushman & Wakefield mission, principles, and expertise to grow a unified, engaged and responsible corporate culture that leverages best practices within the Facility Management fields.

Job Description



Responsibilities



* Provide day-to-day management of the FM contracted services from Cushman & Wakefield to the occupant.

* Manage contracted services including but not limited to coffee, vending, copy room supplies, first aid, fire extinguishers, janitorial, audio visual, secured shredding and mailroom

* Complete walk through of assigned buildings providing a condition report in the work order system.

* Understand HVAC and UPS systems, generators, plumbing, electrical, life safety systems

* Maintain a working relationship with the Property Management Company to provide the client with a high level of service

* Oversight to off campus sites as assigned by the Regional Facility Manager providing FM contracted services (i.e. coffee service, janitorial, mechanical, electrical and plumbing requests)

* Direct reports will include, but are not limited to building engineers to ensure timely resolution to open issues

* Ability to professionally interact with the client and client employees, senior management staff and vendors

* Provide accurate and timely reporting of work orders and maintain Service Level Agreement above minimal requirements

* Ensure company and client safety rules/guidelines are fully enforced at all times

* Create/dispatch facility related work request in the work order system

* Create and track Request for Quotes, Purchase Orders, and Invoices in the systems

* Provide support to the Regional Facility Manager as requested and other duties as assigned

* Review Budget and Purchase Orders reports

* Review and approve timesheets, including overtime and days off

* Monitor safety training reports and assist employees with system

* Research, develop and present services, supplies and resources recommendations to management for implementation

* Prepare reports from work order system and other reports as requested

* Email communication must remain professional and provide accurate information



Requirements



* Exemplary customer service skills with a keen focus on client relations

* Strong interpersonal skills and demonstrated ability to build strong teams from diverse backgrounds

* Strong computer skills with work order systems, BMS systems, Outlook and Microsoft Office

* Available to support account with 24x7 support for emergencies

* Minimum eight (8) years of working experience in facility/property management

* Experience in managing events, functions and conference centers

* Good communication skills, both written and verbal

* At all times the Assistant Facility Manager is expected to display a professional appearance and speak in a polite manner and clear tone, including answering telephones or addressing people in person



Physical Requirements



* Ability to stoop, stand, climb, frequently lift a minimum of 50 lbs. of equipment (pumps, tools, ladders) and safely install rigging/lifting devices

* Regularly required to crouch and reach to install/move equipment by bending forward at the waist or by bending legs and spine

* Involves movement between departments, floors, and properties to facilitate work

* Ability to speak clearly so others can understand you

* Ability to read and understand information presented orally and in writing

* Regularly required to utilize vision abilities, allowing reading of printed material, drawings, and schematics



Cushman & Wakefield is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.



Cushman & Wakefield is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.