Assistant Property Manager
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POST DATE 8/25/2016
END DATE 12/19/2016
The Assistant Property Manager (APM) will report directly to the Senior Property Manager for Property Management in the Marina Village Business Park area. The primary responsibilities of the position will be to assist the Property Manager in the management, maintenance and operation of a 1,079,339 SF Commercial project located in Alameda, California. The property is currently occupied by 89 tenants who will require the utmost attention to maintaining the highest possible level of customer service to sustain and increase occupancy. This is an excellent opportunity for a candidate with previous assistant property management and/or administration experience.
Primary responsibility for all customer service and tenant relations, including first point of contact for tenant requests & coordinating all service calls and follow-up of same. Management of on-site management office, including phones, office services and managing all visitors.
Primary responsibility for preparing lease abstracts, maintaining insurance certificates, A/R and A/P, monitoring vendors' activities, and security systems and controls.
Assist with the management and maintenance of office and R&D product, ensuring the income is maximized, expenses controlled, and the value of the asset is maintained by sustaining occupancy through the highest level of service to the tenants.
Assist in the timely completion of accurate budgets, monthly/quarterly variance reports, CAM reconciliations, and other related financial tools implemented by owner, investors and/or lenders.
Assist with facilitating, monitoring and overseeing all capital and tenant improvements at the property. Regularly inspect the asset to ensure the property is maintained at an optimum level, and safeguard the security and protection of all tenants and visitors.
Real Estate license required, Bachelordegreepreferred, and 2-4+ years of relevant work experience in commercial real estate required. Must be fluent in Word, Excel, and have familiarity in accounting software programs (Yardi platform currently used). Knowledge in office, R&D product types required and leasing experience a plus. The candidate must have excellent oral and written communication skills, and superior skills in tenant relations & customer service, and be familiar with budgeting/financial reporting. Other essential capabilities include commitment to meet deadlines, integrity, work ethic & leadership qualities.
SUPERVISORY RESPONSIBILITIES: This candidate will assist with the supervision the onsite staff of Property Administrator, building engineer/security /parking as well as contractors and vendors performing work on the asset.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accomodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is frequently required to sit and use hands to finger, handle, or feel. The employee is occasionally required to stand and walk. The employee is occasionally required to lift up to 10 pounds. The vision requirements include: close vision and ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is performed in an office setting with exposure to CRTs and UV rays. Working extended hours may be required as needed. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually quiet.