Assistant Property Manager

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POST DATE 8/20/2016
END DATE 10/20/2016

Newmark Grubb Knight Frank SAN MATEO, CA

AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Bachelors Degree


Job Summary:
Responsible for the day-to-day administration and
implementation of those policies, procedures and
programs that will assure a well managed well maintained
property. This includes but is not limited to, placing
maximum emphasis on positive response to the concerns
and needs of the tenants, and on increasing the value of
the property being managed, in coordination and
conjunction with the Owner s goals and objectives. The
Assistant Property Manager will be assigned to specified
action areas at the discretion of the Property Manager
and/or Sr. Property Manager, so as to best meet the
needs of the property.
Essential Job Duties:
1. May coordinate maintenance programs relating to the
interior and exterior conditions and appearance of the
assigned property.
2. Responsible for prompt and positive response to
requests from property tenants, for the implementation
of ongoing contact programs, to constantly assess tenant
needs and to assure problems are being solved promptly,
and to the mutual benefit of the tenant and the
3. May be engaged in the selection of contract services,
vendor negotiations for service agreements, and
day-to-day monitoring of vendor performance to assure
full compliance with standards established within the
respective service agreements.
4. May participate in the development and administration
of the strategic property plan and budget for the
property. May be involved in, under the direction of the
Property Manager, activities within the parameters of
the approved business plan and budget.
5. May assist in the collection, analysis and reporting
of data required to provide accurate and current
assessments of property management objectives.
6. Involved in the administration of all tenant leases
to assure full compliance with lease provisions. May
also participate in the timely determination of
escalations, timely collection of all rents, and for
participating in appropriate action to lease available
space within the buildings.
7. Shall participate in the day-to-day financial
management of the properties with specific attention to
accounts receivable, collection activities, maintenance
of accounts payable on a current basis (taking advantage
of discounts wherever possible), and the maintenance of
all necessary financial records and files in an accurate
and timely manner.
8. May handle tenant requests and dispatch work orders.
Other Job Functions:
Participate in various meetings and training activities
as designated by the Property Manager and/or higher
level management.
Skills, Education And Experience:
Bachelor s degree or equivalent work experience.
Minimum of 2 years previous property/facilities
management experience.
Experience in and working knowledge of business/office
Ability to handle general administration of the
property in the absence of the Property Manager, or when
otherwise called upon.
Strong written and verbal communications skills, with
ability to produce communications and other materials
that are effective and of a professional nature.
Computer proficiency with strong knowledge of MS Word,
Excel and Power Point. Ability to learn new and business
specific, software programs as needed.
Valid real estate license in States that require it.
May perform other duties as assigned.
Physical Requirements
Seeing: Must be able to read reports and use computer
Hearing: Must be able to hear well enough to communicate
with co-workers
Standing / Walking
Climbing / Stooping / Kneeling
Lifting / Pulling /Pushing
Fingering / Grasping / Feeling: Must be able to write,
type and use phone system
Working Conditions: Normal working conditions with the
absence of disagreeable elements
Note: The statements herein are intended to describe the
general nature and level of work being performed by
employees, and are not to be construed as an exhaustive
list of responsibilities, duties, and skills required of
personnel so classified.
Newmark Grubb Knight Frank is an Equal Opportunity
Employer, M/F/D/V
Req. Code : 4073