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Associate Director

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POST DATE 9/14/2016
END DATE 10/13/2016

University of California - Los Angeles Los Angeles, CA

Company
University of California - Los Angeles
Job Classification
Full Time
Company Ref #
23146
AJE Ref #
576171446
Location
Los Angeles, CA
Experience
Entry Level (0 - 2 years)
Job Type
Regular

JOB DESCRIPTION

APPLY
JOB SUMMARY

Requisition Number:
23146

Job Title:
ADMINISTRATIVE ANALYST I, PRINCIPAL, SUPERVISOR

Working Title:
Associate Director

Salary:
$5175 - $10,225 monthly

Job Type:
Career

Department Name:
5730-UNEX-EXTENSION HUMAN RESOURCES

Department Website URL:
www.uclaextension.edu

Job Summary Statement:
Reporting to the Director of Human Resources for the Division of Continuing Education and UCLA Extension, the Associate Director (AD) supports organizational transformation and quality improvement efforts. In addition, incumbent provides training and guidance to Extension managers regarding all aspects of employee relations, which includes the interpretation of UC policies and procedures and state and federal employment laws, and works closely with Campus Human Resources Employee and Labor Relations on disciplinary issues and grievances.

The Associate Director supervises the daily operations of Extension's Human Resources department (EHR) which provides a full range of personnel services to fifteen internal academic and administrative units and approximately 300 career FTE. In addition, the incumbent supervises the staff personnel and academic merit reviews and is responsible for monitoring and evaluating the bi-annual preparation or Extension's personnel budgets.

Percentage of Time:
100

Shift Start:
8:00 am

Shift End:
5:00 pm

QUALIFICATIONS FOR POSITION

13 Records


QUALIFICATIONS
REQUIRED/PREFERRED


Demonstrated knowledge and experience in the following functional areas of human resources: employee relations, labor relations, staffing, classification/compensation, and training.

Required


Working knowledge of federal law and related state law in areas related to employment, such as FLSA, FMLA, Public Records Act, HEERA, OSHA and Equal Employment Opportunity.

Required


Excellent interpersonal skills to establish rapport and professional credibility. Ability to interact with others in a direct, cooperative and tactful manner, and with a professional demeanor.

Required


Excellent written communication skills to compose clear, concise, analytical, legally correct and persuasive memos, briefs, appeals, motions, responses, settlement agreements, etc.

Required


Ability to interpret and effectively explain complex policies and procedures to all levels of academic and staff personnel.

Required


Demonstrated skill in analyzing information to define the problem and identify relevant concerns, patterns and relationships, formulate logical and objective conclusions, and recognize alternatives and their implications.

Required


Knowledge and management skills to supervise a fully functioning human resources office. Demonstrated skill in hiring, orienting, training, organizing workflow, delegating, monitoring and evaluating performance, coaching, counseling and disciplining as necessary.

Required


Demonstrated ability to mediate effectively between and among contending parties and/or groups.

Required


Skill in planning, preparation, and analysis of personnel budgets.

Required


Ability to work independently with only general direction and to accept equivocal circumstances and take appropriate action where answers to a problem are not readily apparent.

Required


Demonstrated ability to appropriately handle confidential and sensitive information and/or documents.

Required


Demonstrated ability to conduct organizational analysis, recommend alternatives and generate an organizational change structure.

Required


Working knowledge of University of California personnel practices and procedures and collective bargaining agreements between the UC and various unions.

Preferred



ADDITIONAL POSTING INFORMATION

Bargaining Unit:
99-Policy Covered

Application Deadline:
10-11-2016

External Posting Date:


Quicklink To Posting:
hr.mycareer.ucla.edu/applicants/Central*quickFind=67146

Special Instructions:
Target salary range for this position is $5175- $7916/monthly.

NOTE: This position REQUIRES that a RESUME, COVER LETTER, REFERENCES and SALARY HISTORY be submitted in addition to the application. Please have ALL FILES ready to upload when applying.

Contact information:


Number of Positions:
1

SPECIAL EMPLOYMENT DESIGNATIONS/ REQUIREMENTS PER UC POLICY

Conflict of Interest:
N/A

Critical:
Continued employment contingent upon completion of satisfactory background investigation.

Driving Record:
N/A

E-Verify Check:

Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

More Information This position does not require E-Verify check.

CANRA:
Is this position designated as a mandatory reporter under CANRA* No

Other Special Employment Requirements:


POSITION IS SUBJECT TO PERFORMANCE STANDARDS AND OTHER REQUIREMENTS OF THE UNIVERSITY WIDE POLICE POLICIES AND ADMINISTRATIVE PROCEDURES.


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