Associate Manager, Supply Chain - Biologics

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POST DATE 8/16/2016
END DATE 11/18/2016

Gilead Sciences, Inc Oceanside, CA

Oceanside, CA
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Mid-Career (2 - 15 years)
Bachelors Degree



Gilead Sciences, Inc. is a research-based biopharmaceutical company founded in 1987. Together we deliver life-saving therapies to patients in need. With the commitment and drive you bring to the workplace every day, you will be part of a team that is changing the world and helping millions of people live healthier, more fulfilling lives. Our worldwide staff is a close community where you can see the tangible results of your contributions, where every individual matters, and everyone has a chance to enhance their skills through ongoing development. Our scientific focus has resulted in marketed products that are benefiting hundreds of thousands of people, a pipeline of late-stage drug candidates, and unmatched patient access programs to ensure medications are available to those who could otherwise not afford them. By joining Gilead, you will further our mission to address unmet medical needs and improve life by advancing the care of patients with life-threatening diseases.

Specific Responsibilities and Skills:

The daily expectations for this position will be focused on site maintenance and production scheduling team management and associated service vendor relations for the site scheduling program. This position does have direct reports. Additionally this role assesses and aligns planning activities to ensure supplies, personal and services are aligned to support scheduled activities. Maintains scheduling and planning in defined horizons, works with cross functional teams to meet site planning and scheduling needs, manages metrics. Arranging meetings for and gathering data for quarterly business reviews with vendor support service suppliers. The following also applies:

Task management of employees and some personnel management may be required.

This may also be an individual contributor role.

May serve as a project lead within the function.

May interact with external suppliers

May serve as a team representative on cross-functional projects to support more senior colleagues in the function.

Manages operations and may manage tasks and performance of assigned group of staff in the Supply Chain department, in accordance with the budget.

Interfaces with external vendors/suppliers with the ability to challenge ideas and processes to ensure alignment with Gilead process and procedures.

Recognized as a knowledge resource on Supply Chain related issues.

Recognized as a knowledge resource within their area of expertise.

Drafts operating procedures for the job family.

Other experience desired:

Excellent performance in current duties and has the ability to have an organizational impact.

Ability to successfully interact with other functions on projects that involve negotiation and collaboration with cross-functional peers and more senior management levels.

Proficient at managing competing priorities, creating an effective team environment.

Ability to influence without authority.

Demonstrated success in leading projects and applying problem solving skills to areas outside of core responsibility, and ability to have an organizational impact.

Demonstrates the ability to clearly and concisely present issues or resolutions across multiple internal audiences.

Demonstrates an ability and desire to manage people.

Demonstrates the ability to provide input into long-term planning; to think outside of the process and consider the impact decisions will have on other areas.

Demonstrates an understanding of Gilead s business model and organizational priorities.


Works on problems of a moderately complex scope where analysis of situation or data requires evaluation of identifiable factors.
Manages operations and may manage tasks and performance of assigned group of staff in the Supply Chain department, in accordance with the budget.
If responsible for personnel management, selects, develops and evaluates staff to ensure the efficient operation of the function.
Responsible for implementing and providing input to the planning of activities related to the material purchase, material control, inventory control, and shipping/receiving and stores functions, in support of Gilead s existing and future business plans.
Works on material schedules and coordinates the efficient movement of materials with production and engineering. Provides business solutions in support of Supply Chain planning.
Maintains and assists with the implementation of Supply Chain policies, procedures, techniques, standards, and systems. Contributes to the development of complex new concepts, techniques and standards.
Assists with the preparation of project plans and manages projects to successful and timely completion. Provides expertise to the team and functional areas to anticipate and identify complex project issues which pose a challenge to achieving strategic goals.
Reviews and assists with planning requirements for business operations. Acts as an advisor to meet schedules and/or resolve technical problems.
Supports the execution of supply chain planning initiatives to achieve departmental targets.
Develops and maintains documentation to reflect the effectiveness and efficiency of department activities. Simplifies externally-facing documentation to the benefit of customers. Assists in the review and editing of complex regulatory documents.
Negotiates contracts with suppliers/vendors to secure best pricing for the business. Monitors and reports the cost, schedules and performance aspects for contracts.
Analyzes systems and processes and impact on business performance. Develops tools needed to support division Center of Excellence Service Teams action.
Frequently collaborates with other departments, to ensure functional area resources are sufficient to achieve project goals and objectives.
Acts as a relationship manager for cross-functional or external contacts. Involved in the earliest stage of partner relationships to help build solid foundations for collaboration.
May recommend and assist with the integration of new technologies and/or new processes as needed, to reduce costs.
May assist in the development of operational functional requirements and business process flow architecture of ERP functions and features, in support of Gilead s existing and future business plans.


7+ years of relevant experience in related field and a BS or BA; or
5+ years of relevant experience and a MA/MBA.
Experience in pharmaceutical operations/cGMP environment highly desirable.
Able to develop solutions to a wide range of moderately complex problems, which require the regular use of ingenuity and innovation.
Excellent verbal and written communication skills and interpersonal skills.
Demonstrates good planning and organizational skills coupled with strong time management skills.
Has an aptitude for working with computer systems to plan and manage supply chain requirements.
Demonstrates strong analytical and problem solving skills.

As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact for assistance.

For more information about equal employment opportunity protections, view the EEO is the Law poster at :