BWPO HUMAN RESOURCES ASSISTANT / 36 HOURS / DAY / BWH BWPO HUMAN RESOURCES
This job is no longer active.
View similar jobs.
POST DATE 9/2/2016
END DATE 11/4/2016
Brigham & Women's Hospital(BWH)
JOB DESCRIPTIONGENERAL SUMMARY/OVERVIEW STATEMENT:
The BWPO Human Resources Assistant will assist in administrative functions such as New Hire Orientations support, creating New Hire packets, employee file maintenance, scanning, faxing, filing, and verification letters. The BWPO HR Assistant will also have the opportunity to observe new hire orientations and meetings as well as assist with administrative support for monthly Compensation Committee meetings. This is a 36 hours per week position.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
New hire Orientation Support Attends and Assists with BWPO and BWH Professional Staff, BWH Fellow and PHS Residents new hire Orientations. This includes scheduling Orientations, ordering food, creating and organizing new hire binders, per diem packets, and BWH monthly and PHS Resident benefit packets.
Assists with completion of I-9s, sending Orientation reminder emails, and helping answer benefit questions.
Ordering supplies, including benefits materials
Reviewing information in PeopleSoft, opening benefit enrollment, sending email reminders, and confirming benefits have been elected
Scanning all paperwork this includes, new hire paperwork, LTD/FMLA paperwork, retirement paperwork
Emailing/Faxing new hire paperwork to payroll and benefits office
Pulling all terminated personnel files and I9s
Assisting with I9 Audits
Assisting with events, such as 111 Cypress BBQ
Creating employment verification letters and answering employment verification requests
Creating 457b deferred compensation letters and tracking status
Assisting with updating employee name and address changes
Entering reimbursements in PeopleSoft expense system
Responsible for preparing Compensation Committee meeting materials on a monthly basis and update Compensation database
Ensures that all Compensation Committee (CC) meeting materials are filed and organized by meeting date and that all related paperwork has the required signatures
Maintains RMS database (electronic database) of all compensation exception requests and approvals
Responsible for writing Compensation Committee meeting minutes and update CCM minutes database
Assisting in misc department projects
All other duties as assigned
High School Diploma Required
Ability to handle sensitive and confidential information
Possesses excellent interpersonal skills in order to assist both internal and external customers
Ability to work well independently or with others
Exposure to Microsoft Office such as Word and Excel
Brigham and Womens Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, ancestry, age, veteran status, disability unrelated to job requirements, genetic information, military service, or other protected status.
Brigham and Womens Hospital I CARE Standards
The I CARE Standards guide me in my interactions with patients, family members, visitors, colleagues, and neighbors in my workplace and surrounding community to optimize the Brigham experience and help fulfill my role in our mission of providing seamless, high quality patient and family centered care.
C. I will Communicate my commitment to high quality performance
A. I will Appear and act as a professional
R. I will Respect all individuals
E. I will Extend myself